SENIOR CLERK - ADMINISTRATIVE & OFFICE SUPPORT

Requisition No: 856146 

Agency: Department of Corrections

Working Title: SENIOR CLERK - ADMINISTRATIVE & OFFICE SUPPORT

 Pay Plan: Career Service

Position Number: 70047272 

Salary: $33,760.00 - $34,316.79 Annual Range 

Posting Closing Date: 08/14/2025 

Total Compensation Estimator

We Never Walk Alone

ADVERTISING TITLE: Senior Cler - Administrative and Office Support

This open competitive advertisement is for a Career Service position located at Central Office in Legal Services.

As a member of the Legal Services team at the Florida Department of Corrections, our mission is to provide comprehensive legal support and guidance to ensure that our operations comply with all applicable laws and regulations. We are dedicated to protecting the rights of inmates, staff, and the public while upholding the principles of justice and fairness. Our goal is to facilitate a safe and secure correctional environment through diligent legal advocacy, informed decision-making, and unwavering integrity.

This position is not a telework position and is required to report to the FDC office in the area it serves.

JOB DUTIES:

• Master Case Management: Create and maintain detailed case files, ensuring all necessary documentation is included. Use all available resources to pull and organize files efficiently.
• Tech-Savvy File Preparation: Prepare files for imaging by operating scanning and reproduction equipment for easy duplication, storage, and retrieval of records.
• Database Dynamo: Update activity and status in all necessary databases to meet deadlines and performance standards. Handle high-volume data entry with precision and speed.
• Mail Maestro: Review and triage all incoming mail (both electronic and hard copy) promptly. Update databases, distribute or process mail accurately, and keep a record of all hard copy mail received.
• Legal Document Specialist: Prepare standard legal documents for attorney signatures, such as complaints, petitions, and motions. Draft general correspondence for attorney review and perform various office administration tasks like filing, scanning, and delivering documents. Handle multi-line phone calls and provide backup support as needed.

BENEFITS:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System:
  • Pension Plan (Traditional Retirement Pension Plan)
  • Investment Plan (401(K)-Type Retirement Plan)
  • Deferred Retirement Option Program (Drop)
  • Deferred Compensation
  • Recently Retired? Beginning July 1, 2024, there is no longer a reemployment limitation; beginning with the 7th calendar month from the member's distribution date, there are no restrictions on working for an FRS employer. You will not be required to repay any prior distributions, and you may continue receiving distributions from the Investment Plan or Pension Plan without interruption.

REQUIREMENTS:

• Two (2) years of secretarial or clerical work experience. Postsecondary education may substitute on a year for year basis for the required experience.
• Experience scheduling and/or calendaring for an attorney.
• Experience processing electronic and hard copy mail that is received.
• Experience answering and routing telephone calls using a multi-line phone.

PREFERRED QUALIFICATIONS:

• Experiencing drafting legal documents.
• Involved in a discovery project with an attorney.
• Experience redacting documents.

Support of knowledge, skills, and abilities should be demonstrated on the application, in the education, in the work experience, in the work sample, in the interview and/or during reference checks.

ADDITIONAL INFORMATION:

BACKGROUND SCREENING REQUIREMENT

The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.

EMPLOYMENT ELIGIBILITY

The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee’s eligibility to work after completing the I-9 form. For online application issues, call the People First Service Center at 1-877-562-7287. Applications will be accepted until 11:59 PM EST on the closing date.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.