Executive Assistant
- Oversee daily office operations, ensuring a clean, stocked, and functional workspace.
- Coordinate mail and package deliveries.
- Order office supplies, snacks, and coffee; manage vendor relationships.
- Schedule and oversee maintenance, repairs, and building services.
- Support in-office meetings and events, including space setup and catering.
- Provide direct administrative support to leadership, including scheduling, calendar management, and meeting preparation.
- Coordinate with leadership on task management tools and provided reminders on priorities, follow-up with executives and team members as needed
- Manage IT resources, including user accounts, system access, shared drives, and other core tools; assist with troubleshooting technical issues as needed
- Draft, proofread, and format correspondence, presentations, and documents.
- Prepare, submit, and reconcile expense reports; track office-related budgets.
- Act as a liaison between leadership and external partners, vendors, and service providers
- Organize agendas, take meeting notes, and ensure follow-up on action items across teams.
- Identify opportunities to streamline office operations, administrative processes, and communication workflows.
- Arrange travel and logistics for leadership and team offsites.
- Maintain organized digital and physical filing systems for easy access to company documents.
- Special projects or assignments as needed
- 3+ years of office management, administrative assistant, or similar role.
- Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and comfort learning new tools.
- Exceptional organizational skills and attention to detail.
- Ability to work effectively in a fast-paced, sometimes ambiguous environment.
- Excellent written and verbal communication skills.
- High level of professionalism, discretion, and confidentiality.
- Experience supporting c-suite executives preferred.
- Must be able to work in-office in Miami 4 days per week.
- Paid holidays and time off
- Full medical / dental / vision insurance
- Life/Voluntary life insurance
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