Executive Assistant

What you get to do in this role:

• We have a great opportunity for an experienced highly-organized detail-oriented self-starter with a personable demeanor. You are the glue that keeps our Senior Leadership together. Youre enthusiastic flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced ever-changing environment. Responsibilities:
• Calendar and Meeting management: coordinate internal and external meetings including staff meetings agency briefings brown bags virtual meetings/Zoom scheduling off- site meetings and events and one-on-one meetings. Assist with food orders meeting needs agenda support and note taking. Proactively manage calendar requests and conflicts
• Meeting and interview preparation.
  • Provide agendas resumes and appropriate materials in a timely manner ahead of meetings and interviews.
  • Apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants.
  • Work with recruiting team to provide mutually convenient times for candidates and interviewers. Ensure candidates are settled in and supported during the interview process.
• Handle all travel (flight hotel car) arrangements (domestic and international)
• Expense management duties which includes submitting expense reports and receipts in a timely manner
• Provide onboarding support for new hires. Includes space equipment requests onboarding meeting scheduling preparing cube space and being admin point of contact for new hire
• Submit and manage all help desk support requests for Sr. Directors as needed
• Provide onboarding support for new vendors and agencies ensuring they have the right access and documents/enablement required to get them up and running
• Project work as needed to support each teams goals

Qualifications :

To be successful in this role you have:

• Experience in leveraging or critically thinking about how to integrate AI into work processes decision-making or problem-solving. This may include using AI-powered tools automating workflows analyzing AI-driven insights or exploring AIs potential impact on the function or industry.
• 5 years of administrative assistant experience
• Proactive one step ahead work ethic attitude and approach
• Multi-taking is not an issue for you your able to juggle multiple calendars teams and requests. And be flexible in response to changing priorities and needs
• Ability to drive schedules and agendas with deeper understanding of context
• Strong teamwork and interpersonal skills with a desire to offer suggestions and improvements
• Superior communication skills with the ability to work across all levels internally and with agencies
• High level of confidentiality discernment and judgment
• Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines
• You are a technical wizard with Word Outlook PowerPoint Zoom Concur BOX and

JV20

Additional Information :

Work Personas

We approach our distributed world of work with flexibility and trust. Work personas (flexible remote or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and their assigned work location. Learn more here . To determine eligibility for a work persona ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third-party service.

Equal Opportunity Employer

ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color creed religion sex sexual orientation national origin or nationality ancestry age disability gender identity or expression marital status veteran status or any other category protected by addition all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements. 

Accommodations

We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process or are unable to use this online application and need an alternative method to apply please contact for assistance.

Export Control Regulations

For positions requiring access to controlled technology subject to export control regulations including the U.S. Export Administration Regulations (EAR) ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities. 

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Remote Work :

No

Employment Type :

Full-time