DOS - ADMINISTRATIVE ASSISTANT II

DOS - ADMINISTRATIVE ASSISTANT II - 45000271

Date: Jul 31, 2026

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Requisition No: 875445

Agency: Department of State

Working Title: DOS - ADMINISTRATIVE ASSISTANT II - 45000271

Pay Plan: Career Service

Position Number: 45000271

Salary: $34,760

Posting Closing Date: 08/13/2026

Total Compensation Estimator

Department of State

Division of Library and Information Services

Bureau of Library Development

Administrative Assistant II – Position #45000271

Open Competitive

Minimum Qualifications:

High school diploma or equivalent.

Three years of administrative support or clerical work experience.

Experience in using personal computers, including word processing, spreadsheet and database software.

Experience in creating, filing, entering or tracking data.

Experience managing files or records.

Preferences:

Experience using the state procurement management system.

Experience preparing state travel authorizations or reimbursements.

Experience providing administrative support within a library, archives or state agency setting.

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

Initiates, plans and independently implements activities necessary to support the Bureau of Library Development's consulting services, including effective and efficient use of computer hardware and software programs.

Prepares reports, workshop materials and correspondence; creates, organizes and maintains paper and electronic files and records; independently organizes work for maximum efficiency; maintains effective communication with all Bureau staff; assists in planning and implementing meetings, workshops and conferences; and prepares general requisitions. Responds to requests for information by surface mail, electronic mail, telephone, fax and in person, referring requests to other staff, as appropriate. Efforts are consistent with the values and beliefs of the Division enumerated in the long-range plan for library development in Florida.

Works in a team environment within the Bureau to support Bureau and Division programs and services.

Assists with implementing special Department, Division and Bureau activities.

Assists Division staff with procurement following Division, Department and State of Florida processes and procedures.

Arranges travel and prepares travel documents and forms at the direction of Division staff.

Performs other related duties as required.

Knowledge/Skills/Abilities:

Knowledge and ability to use personal computers, including word processing, spreadsheet and database software.

Ability to communicate effectively both verbally and in writing.

Ability to organize work assignments.

Ability to work effectively in an environment with regular interruptions.

Experience in creating, filing, entering or tracking data.

Experience managing files and records.

CRIMINAL BACKGROUND CHECKS : A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: .

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location: TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32399

Nearest Major Market: Tallahassee