Project Manager

Job Title: Project Manager

Location: Tallahassee, Florida

Duration : Long Term

Face to Face Interviews:

At the hiring manager's discretion, interviews may be conducted via Microsoft Teams or in person.

4 Scope of Services

The Office of Information Technology (OIT), Strategic Services, is seeking two Project Managers who can work independently and possess strong communication and organizational skills. The Project Managers must be able to follow the processes and procedures of the State, Department, OIT, and Strategic Services. This candidate must be a Certified Project Management Professional (PMP) with the Project Management Institute (PMI), be current with project management skills to include Agile, have working experience in Oversight Project Management responsibilities, have managed multiple large projects concurrently, possess strong business analysis skills, and have a general understanding of IT State procurement methods and practices. This Project Manager must know Rules 60GG (1-5), F.A.C. The candidate must possess extensive knowledge and expertise in the use of project management methodologies and tools, resource management practices, and change management techniques. In this role, the Project Manager may occasionally be required to perform dual roles, serving as both Project Manager and Business Analyst on one or multiple projects. Cross-disciplinary talent is a key component for this position. They must be able to manage multiple large and/or cross-functional projects of medium to high complexity that have a greater impact on the enterprise.

5 Education

Degree in Computer Science, Information Systems, Business Administration, Communication or other related field. Certified Project Management Professional (PMP) with the Project Management Institute (PMI) is required.

6 Experience

Six years of professional experience in Information Systems, Business Administration, or Communications.

Experience in compiling legislative budget requests is highly desired .

Knowledge of FDOT Program management and Construction scheduling processes is highly desired.

Experience with public speaking, training, or communicating detailed information to large groups is highly desired .

7 Primary Job Duties/ Tasks

The activities this candidate will be tasked with include, but are not limited to the following:

1. 1. 1. Manage and proactively update project status tracking.
      2. Complete the necessary project status reporting as required by the Department and the Department of Management Service Florida Digital Service (FLDS).
      3. Understand and comply with the reporting and documentation requirements outlined in the DMS-FLDS, Chapter 60GG-1 F.A.C.
      4. Update the schedule status as required, produce reports, track variances, and identify pending milestones and scheduled tasks slippage.
      5. Analyze the schedule, including ensuring that schedule logic is consistent and maintained, analyzing what-if scenarios, and reviewing the critical path.
      6. Work with the Project Team and vendors to collect project status, schedule updates, identify and resolve conflicts.
      7. Analyze, prepare, validate, and maintain cost estimates, detailed baseline budgets, and monthly cost variance reports.
      8. Update the project budget and project forecasts, and perform cost variance analysis.
      9. Perform legislative budget requests duties.
      10. Perform other duties as assigned.

8 Job Specific Knowledge, Skills, and Abilities (KSAs)

The knowledge, skills, and abilities necessary for this position include, but are not limited to the following:

Project Management:

1. Extensive knowledge of the principles, methods, practices, tools, and techniques outlined in the Project Management Body of Knowledge (PMBOK) (current version).
2. Knowledge of various types of contracts, and development techniques for procurement documents such as: Requests for Quotes (RFQ), Requests for Purchase (RFP), Invitation to Bid (ITB), Invitation to Negotiate (ITN), and Single Source.
3. Skill in the use of the methods and tools used for risk assessment and mitigation of risks.
4. Ability to coordinate and manage projects and resources from a high and discreet level, including cost, work, and Vendor performance.
5. Ability to categorize work, set priorities, and determine short and/or long-term goals and strategies to achieve them.
6. Ability to accurately estimate time requirements for assigned tasks for a project.
7. Ability to plan, organize, coordinate, and prioritize work assignments.
8. Ability to put the ideologies, techniques, and tools into practice.
9. Ability to discreetly reconcile project budgets.

Business and Technical Analysis:

1. Knowledge of the principles, practices, and techniques of the system development life cycle.
2. Ability to produce legible and complete functional documentation in a way that thoroughly captures all business requirements, processes, and inputs/outputs of activities.
3. Ability to analyze and accurately define processes and workflows to design efficient process solutions, including missing or duplicate functionality in existing processes;
4. Ability to work effectively with individual staff and a work unit, to identify and document requirements for the maintenance, enhancement, or development of computer application systems, including technical overviews and context diagrams.
5. Ability to evaluate data outputs from computer applications and identify system problems.
6. Ability to interpret and communicate technical information related to business processes, computer programming, and data processing, both verbally and in writing.
7. Must be able to perform QA reviews and provide valuable feedback in determining that standards are met and that documents are complete and comprehensive.
8. Strong understanding of project budget reconciliation to the approved budget.

Additional:

1. Advanced skills with Microsoft products: Word, Excel, PowerPoint, Visio, and Project.
2. Ability to relate to customers' needs, document their requirements, and perform duties in the absence of staff.
3. Ability to receive and give constructive criticism and maintain effective work relationships with others.
4. Ability to adjust to changing demands in a dynamic environment with diverse work assignments.

9 General Knowledge Skills and Abilities (KSAs):

The submitted candidate must be able to apply common knowledge, skills, and abilities in the following areas:

1. Initiative : Must be able to comprehend assignments, organize workload, and meet deadlines with little direction. Must be able to monitor and analyze situations to determine the next step.
2. Communication : Can clearly convey information, in both written and verbal formats, to individuals or groups in a wide variety of settings (i.e., project team meetings, management presentations, etc.). Must have the ability to listen and process information provided by others effectively.
3. Customer Service : Works well with clients and customers (i.e., business office, public, or other agencies). Able to assess the needs of the customer, provide information or assistance to satisfy expectations or resolve a problem.
4. Decision Making : Makes sound, well-informed, and objective decisions utilizing critical thinking skills and analysis.
5. Flexibility : is open to change, new processes (or process improvement), and new information. Can adapt in response to new information, changing conditions, or unexpected obstacles. Ability to receive and give constructive criticism and maintain effective work relationships with others.
6. Interpersonal : Shows friendliness, courtesy, understanding, and politeness to others
7. Leadership : Motivates, encourages, and challenges others. Can adapt leadership styles in a variety of situations.
8. Problem Solving : Able to identify, evaluate, and use sound judgement to generate and evaluate alternative actions, and make recommendations as accordingly.
9. Team Building : Encourages, inspires, and guides others toward accomplishing the common goal as an equal member of the team.
10. Quality Assurance : Knowledge of the ideologies, techniques and tools for quality assurance and control. The ability to put the ideologies, techniques, and tools into practice.