Subcontractor Administrator (Pre-Construction)

The Subcontractor Administrator plays a critical role in managing the lifecycle of our third-party specialty partners and vendors. Because we maintain an uncompromising standard for quality and zero-tolerance safety on heavy industrial job sites, this individual is responsible for pre-qualifying, negotiating, drafting, and managing subcontracts from inception to project closeout. You will act as the vital bridge between project management, legal, and our subcontracting partners to ensure all external teams meet our client's stringent cost, schedule, and safety compliance requirements. Required Qualifications

• Experience: 3–5+ years of experience in contract administration, subcontracts management, or procurement specifically within the heavy industrial, mechanical, or civil construction sectors.

• Education: Bachelor’s degree in Construction Management, Business Administration, Supply Chain, or a related field (equivalent field experience will be considered). *Highly preferred - not an absolute dealbreaker if experience makes up for lack of formal degree*

• Technical Skills: Proficiency with modern construction tech platforms (Procore or similar Project Management/Bid software) and corporate ERP accounting systems. Advanced knowledge of contract law, insurance requirements, and lean waivers in an industrial environment.

• Core Competencies: Extreme attention to detail (zero tolerance for unvetted compliance risk), exceptional negotiation skills, and a highly organized, schedule-driven mindset.

What We Offer

• Competitive salary and comprehensive benefits package (Medical, Dental, Vision).

• Participation in our Employee Stock Ownership Plan (ESOP)—giving you direct wealth-building potential through company growth.

• 401(k) matching, paid time off, and continuous training opportunities.

• A disciplined yet deeply rewarding team environment where honesty, dignity, and hard work are celebrated.

salary: $55,000 - $65,000 per year
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

• Screen and vet prospective specialty subcontractors to ensure they meet high standards for industrial experience, financial stability, and strict EMR safety thresholds.

• Manage and track subcontractor compliance documentation, including COIs, performance bonds, safety manuals, and required state/industry licensing.

• Collaborate with Estimating and PMs to develop precise SOW and RFP packages.

• Administer the bidding process, analyze subcontractor proposals for gaps or overlaps, and conduct commercial negotiations to secure maximum value without sacrificing quality.

• Draft, review, and execute localized and project-specific subcontract agreements using corporate templates, ensuring appropriate flow-down clauses from the primary owner-contractor agreement.

• Review, process, and track subcontractor monthly pay applications, lien waivers, and closeout documentation in accordance with project timelines.

• Evaluate, negotiate, and process subcontractor change order requests, verifying costs and schedule impacts against the original contract terms.

• Monitor subcontractor progress alongside PMs to proactively identify potential schedule delays or contractual disputes, resolving variances or performance issues.

• Maintain the corporate subcontractor database, utilizing construction management software (e.g., Procore) to streamline tracking, communication, and document controls.

• Foster strong, long-term partnerships with trusted specialty vendors

Skills

• Commercial Construction (3 years of experience is required)
• Subcontractor Coordination (2 years of experience is required)
• Scheduling
• Subcontract Agreements (2 years of experience is required)
• Project Coordination (2 years of experience is required)
• Compliance Requirements
• Scope of Work
• Safety
• Licensing
• Bidding (2 years of experience is required)
• Change management
• Procore
• Excel (5 years of experience is required)
• Contracts
• ERP (2 years of experience is required)
• Pay Applications

Qualifications

• Years of experience: 4 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.