Accounting Associate

About your Role

As the Accounting Associate you will play a key role in the Accounting & Finance department by ensuring accurate and timely processing of receipts, expense tracking, and job/project costing. This role requires strong attention to detail, organizational skills, and the ability to work in a fast-paced event rental environment where multiple projects and deadlines overlap. You will be required to travel to the corporate office in Orlando.

What’s a Typical Day Look Like?

Your day starts by reviewing incoming vendor invoices and customer payments. You’ll monitor team expenses and open receivables, posting transactions into QuickBooks and flagging anything unusual.

You’ll reconcile payments through Ramp, confirm invoices, match purchase orders, and follow up on any missing details with team members or vendors.

In the afternoon, you’ll meet with the Director of Finance to audit pending invoices and review cash flow. By day’s end, you’ll have updated records, reconciled accounts, and ensure both receivables and payables are accurate.

What You’ll Do

Your duties include, but are not limited to:

• Accounts Receivable & Receipts


• Process customer payments (checks, ACH, credit cards, cash receipts).


• Record and reconcile daily receipts against customer accounts.


• Assist with collections follow-up as needed.


• Expense Tracking & Accounts Payable Support


• Record and code expenses to appropriate accounts and cost centers.


• Monitor vendor invoices and employee expense reports for accuracy.


• Support timely preparation of expense reports for management.


• Job/Project Costing


• Allocate costs to specific events, projects, or clients.


• Track labor, equipment, material, and third-party vendor costs by job.


• Reconcile project budgets against actual expenses.


• Assist management in analyzing profitability by event/job.


• General Accounting Support


• Maintain accurate and organized financial records.


• Assist with month-end close tasks, including journal entries and reconciliations.


• Provide reporting support to CFO and management as needed.

What We’re Looking For

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.


• 2+ years of accounting experience (event rental, hospitality, or project-based industry a plus).


• Hands-on experience with job/project costing.


• Proficiency in QuickBooks Online (or similar accounting software).


• Strong Microsoft Excel skills (pivot tables, v-lookups, basic formulas).


• High attention to detail, accuracy, and organizational skills.


• Ability to manage multiple priorities in a deadline-driven environment.

Key Competencies

• Analytical Skills – Ability to track and reconcile costs across multiple projects.


• Communication – Clear reporting and collaboration with operations, sales, and management.


• Problem-Solving – Proactive approach to identifying and resolving discrepancies.


• Team Player – Works well with cross-functional teams in a collaborative environment.

What We Offer

We recognize that our team is our greatest asset. As we've grown throughout the years, our people remain at the heart of our success.

To show our appreciation, we offer a generous compensation package that includes:

• Compensation: Competitive salary commensurate with the role


• Pay Cycles: Paid Weekly, on Friday of each week


• Retirement: 401(k) plan with employer matching upon eligibility


• Healthcare: Medical, dental, and vision coverage available


• Life insurance: Group life insurance available if eligible


• Time off: Flexible PTO policy with paid holidays

More About Our Company
We're committed to providing equal employment opportunities (EEO) to all candidates, without discrimination based on race, religion, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local laws, including Title VII of the Civil Rights Act of 1964 and the Americans with Disabilities Act (ADA) . Following the Immigration Reform and Control Act of 1986, all new hires must verify their identity and eligibility to work in the United States.

Important Note

Applicants must be legally eligible to work in the United States. Proof of work authorization will be required upon hire.