Bid and Contract Coordinator

Job Description

Job Description

We are seeking a skilled Bid Coordinator to join our team and play a vital role in our Bid Department and National Sales operations. This position offers an exciting opportunity to showcase your exceptional attention to detail, prioritizing skills, contract reading abilities, and ability to thrive under pressure.

As a Bid Coordinator, you will play a crucial role in our organization, ensuring the smooth execution of bidding processes and providing essential support to our sales team. You will be responsible for reading, notating, and reviewing procurement contracts, completing administrative functions on bids, and maintaining a bid log. Additionally, you will prepare and send important documents to brokers/suppliers as requested and provide valuable information to both customers and brokers when needed.

Responsibilities:

• Research Opportunities: Identify and evaluate potential bid opportunities against approved product specifications.
• Review Bid Requirements: Analyze bid documents to understand requirements and ensure compliance with specifications.
• Prepare Bid Proposals: Edit, format, complete, and assemble bid documents for contract submission.
• Coordinate Bid Activities: Manage timelines, resources, and communication among team members and brokers to ensure timely submission of bids.
• Maintain Bid Log: Update, track, and organize the Bid Log to ensure deadlines are met and records are easily accessible.
• Maintain Bid Database: Organize and update a database of past bids, including successful and unsuccessful outcomes for future reference.
• Facilitate Communication: Proactively engages with management and team members to provide updates on projects and contracts.
• Complete Administrative Functions: Perform administrative tasks related to bids, ensuring accuracy and efficiency in all processes.
• Prepare and Distribute Documents: Promptly prepare and distribute crucial documents to brokers and suppliers as needed.
• Collaborate with Internal and External teams: Work closely with the Bid Manager, National Sales team, and Brokers to fulfill other related duties as required.

Qualifications:

• Ability to thrive in a fast-paced, deadline-driven environment, effectively managing multiple tasks.
• Strong organizational and analytical skills, with a keen eye for detail.
• Adept at handling multiple deadlines effectively.
• Demonstrated flexibility, self-discipline, and the ability to work independently.
• Excellent interpersonal skills, enabling effective communication and collaboration with team members at all levels of management.
• A background in contracts and service agreements is highly desirable.
• Proficiency in data entry and Microsoft Office applications (Outlook, Word, Excel).
• Outstanding verbal and written communication skills.
• Knowledge of office procedures, telephone communications, and record keeping.
• Familiarity with business communication styles and formatting.
• Punctuality and regular attendance.
• Experience in the food manufacturing, food distribution, or food brokerage industry is a plus.
• Experience in school commodity sales and contracts is a plus!

Join our dedicated team and be part of a thriving organization where your attention to detail and coordination skills will make a significant impact. We offer a collaborative work environment, professional growth opportunities, and the chance to contribute to our ongoing success. We offer a comprehensive benefits package designed to support your well-being. Our benefits include 401(k) matching, dental and vision insurance, an employee assistance program, flexible spending accounts, health insurance, health savings accounts, life insurance, short-term disability (STD), long-term disability (LTD), paid time off, professional development assistance, retirement plans, and more. We are committed to fostering a positive work environment that values your personal growth, health, and happiness. Apply now to be part of our team and enjoy these incredible benefits!

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance
• STD and LTD Benefit

Schedule:

• 8-hour shift

Ability to commute/relocate:

• Oviedo, FL 32765: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 2 years (Preferred)
• Microsoft Outlook: 2 years (Preferred)

Work Location: In person