Construction Project Administrator (Miami)

Executive Summary:

Flotech Environmental is a fast-growing, leading, underground utility / pipeline maintenance specialty contractor specializing in jet-vac cleaning and CCTV pipeline inspection and trenchless pipe rehabilitation of storm and wastewater pipeline infrastructure throughout Florida.

Our team of qualified and dedicated professionals have worked together for 20+ years and provide a standard of excellence to agencies, municipalities, contractors, property management companies and engineering firms in maintaining critical infrastructure against water inflow and infiltration.

Flotech is searching for a star Project Administrator to join our growing South team in Miami, FL. This role is for a highly organized individual who thrives in a fast paced and dynamic work environment (office and field), while maintaining strong attention to detail, tapping into problem solving skills to meet project objectives.

As a Project Administrator you will play a critical role in client communications, scheduling with field operations and clients, project planning, mapping, preparation and quality control of client deliverables on a daily basis. Additionally, quantitative analysis and reporting is key - ensuring accurate revenue recognition, cost controls, budgeting and efficient billing processes.

As part of a growing statewide team, you’ll have the opportunity to work on high-profile municipal infrastructure projects, collaborate with experienced industry leaders, and grow into higher-level operations or project management roles.

The Project Administrator reports to the Area Manager.

• 80-90% in office, 10%-20% in field
• May require travel and emergency response

Key Responsibilities :

1. Project Support and Coordination

• Support Project Managers and Field Ops in execution project goals (schedule coordination, project planning and project tracking)
• Ensure required permitting, material ordering and equipment are planned in advance of the start of work
• Create project maps in ArcGIS, including asset IDs, to support field crews with planning, sequencing, and business development proposals
• Support Field Operations and Estimating creating cost estimates for all project work orders
• Support Business Development and Estimating teams with quantity takeoffs and jobsite visits

2. Project Monitoring and Reporting

• Ensure accurate tracking, recording and reporting of all active projects on a daily basis, supporting field crews, as needed (supporting all aspects of administration and documentation)
• Audit production data / timecards from field crews for project manager's review and acceptance
• Verify, track and forecast project costs as per Estimator’s budget

3. Client Communication and Deliverables

• Assist project manager with project deliverables preparation, presentation, and submission, including but not limited to daily QAQC per NASSCO PACP/LACP/MACP standards, GraniteNet inspection reports, ARC GIS system input and pipe condition assessment reports
• Demonstrate high standards of communication and organization with clients on project updates

4. Project Financial Management

• Assist project manager in project billing and job costing, ensuring prompt billing and reporting
• Assist with daily budget tracking and variance analysis
• Assist Accounting team in periodic financial reviews, including revenue recognition and job cost review, equipment cost review, project cost management, billing preparation, and operational expense review
• Review and maintain regional expense reports, enforcing company expense policy

5. Team Coordination and Resource Management

• Assist Fleet Manager in coordination of Mechanics and Technicians for optimal equipment maintenance and utilization, as well as reporting
• Act as a regional liaison for HR, IT, and business management, as needed
• Assist with software training and implementation
• Enforce operations and accounting controls, policies, and SOPs
• Promote ongoing Safety First Culture

Qualifications :

• Bachelor’s degree in Construction Management preferred, but not required
• Ability to analyze civil construction contracts, plans, technical specifications and shop drawings
• Proven leadership and communication skills (written and verbal)
• 2-3 years experience of Field Engineering, Project Management or Field Operations preferred
• Experience working in maintenance and / or construction of storm and wastewater collection systems (jet-vac cleaning, CCTV pipeline inspection, trenchless rehabilitation) preferred
• Strong organizational and time management skills
• Proficiency in software and data management tools (MS Excel, HCSS, Hubspot, Adobe)
• Bilingual: English & Spanish required
• OSHA 10 preferred
• NASSCO PACP preferred
• Ability to work with budgets and KPI metrics
• Ability to be decisive, flexible, and execute effectively in a dynamic fast-paced environment
• Experience with ARC GIS, database management & mapping a plus

Benefits :

• Competitive salary
• Incentive Compensation: discretionary incentive compensation subject to individual and company performance.
• Company Benefits Package, including Healthcare (Health, Dental, Vision) and 401k