Traffic Operations Staff Assistant - Ocoee, FL

Start your Jacobs career with a company that inspires and empowers you to deliver your best work so you can evolve, grow and succeed - today and into tomorrow. Support one of the largest and diverse technical solutions providers in the world and have a hand in helping in laying the foundation for human progress.  As a Traffic Operations Staff Assistant on our team in Ocoee, Florida, you'll perform a wide variety of administrative and staff project support services. We'll lean on you for a variety of important tasks to keep our team humming right along as an integral part of our success together as a team. Key Responsibilities, But Not Limited To: - Attend meetings and create meeting minutes - Track and follow up on action items - Draft and send emails or memos - Schedule meetings and manage calendars - Manage Traffic Operations outlook email groups - Update Traffic Operations Phone List - Assist with document formatting (Word - templates) - Maintain digital filing systems (SharePoint) - Cleanup SharePoint - Migrate files from Traffic Operations Server to SharePoint - Announce New Hires and Promotions to SharePoint - Updated bulletin boards - Act as Traffic Operations Record Custodian, ass requested. - Perform Once a year inventory of document retention - Assist with project tracking and updates (Planner) - Compile Traffic Operations program documentation (Word - Annual Reports, Monthly Reports, Weekly Reports, etc.) - Monitor deadlines and deliverables (Follow-up & Reminders) - Help schedule interviews - Order office supplies and manage inventory - Order Jacobs office/breakroom supplies and manage inventory (Ft Pierce, SunTrax, Ocoee - coordinate with Khalea for Pompano) - Process expense reports and invoices - Support onboarding/offboarding processes - Maintain the Jacobs staff PTO schedule - Notify Management of PTO conflicts. - Arrange Traffic Operations monthly lunches (coordinate with AECOM) - Arrange Jacobs special events - Distribute Jacobs swag/Bingo cards, etc. - Send Weekly Reminder Emails: Timesheet, Vehicle Inspection, BZO - Manage Jacobs Pool Vehicle Logs and Maintenance (including vehicle washes) - Support HR-related communication Working Conditions: Safety is a core value at Jacobs. We are committed to providing a safe and healthy workplace for all employees. This position will spend a substantial amount of time performing safety sensitive labor or services. Join us and we we'll support you in developing your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.   #OMFS #OurJacobs #BIA - 3-5 years of professional experience in Administrative and Project Support. - High School graduate or equivalent GED required. We may accept specialized training or education in lieu of this education requirement. - Proficiency in Microsoft Office Products. - Valid Driver's license. Ideally, You'll Also Have: - AA Degree - Experience supporting larger teams within a Consulting firm. - Excellent communication skills; both written and verbal. - Team player. - Excellent organizational skills. - Self Starter. - Positive, Can Do Attitude Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.