Executive Assistant - Hollywood, 90028

Executive Assistant - Hollywood, 90028, United States of America

Based at the iconic Capitol Tower in the heart of Hollywood, Capitol Music Group is home to some of the best-known labels in modern music; encompassing the jazz icons of Blue Note, Capitol’s generations of pop stars, and the legendary recording of Motown to name but a few. We produce, distribute and promote some of the most critically acclaimed and commercially successful music in the industry. This role is a fantastic opportunity to join an organization on the cutting edge of the modern music business and, as part of Universal Music Group, a chance to be part of the world’s leading Music Company.

How we LEAD

We are currently seeking an accomplished Executive Administrative professional with solid experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines and to juggle multiple priorities in a fast-paced environment and being comfortable with regularly exercising discretion and independent judgment on important matters. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives inside and outside the company is essential. This role will represent the executive in a positive and professional manner, partner with the executive to help ensure the effectiveness of the function, and handle responsibilities that are delegated by the executive. The ideal candidate will take initiative, identify solutions, be ten steps ahead of what needs to be done, and act.

How you’ll CREATE

• Regularly and directly support the Chairman and Chief Executive Officer of Capitol Records with carrying out their duties, including, but not limited to, preparing corporate documents and presentations, reviewing and analyzing information and documents relating to business operations, managing critical projects, coordinating business projects, interviews, etc.

• Regularly and directly support Executive with their correspondence. This may include managing the Executive’s email.

• Manage Executive’s schedule, which includes, but is not limited to, planning and coordinating internal/external meetings, conferences, business and personal travel (domestic and international), etc. Anticipate critical events and Executive’s needs.

• Serve as gatekeeper for Executive by screening, prioritizing, and escalating requests and inquiries.

• On behalf of Executive, regularly and directly interact with clients, potential clients, artists, and other high-level/VIP persons, and establish and maintain relationships (internal and external).

• Manage Executive’s meetings and presentations, which includes, but is not limited to, meeting organization, document preparation, and occasional coverage and taking minutes/notes.

• Support Executive with civic and industry commitments. This may include attendance at industry events.

• Uphold a strict level of confidentiality.

• Regularly exercise discretion and independent judgment in performing the above.

• Additional duties as assigned

Bring your VIBE

• Previous executive assistance experience supporting a CEO, EVP, President or other high-level executive with discretion and confidentiality

• Must have experience in, and be comfortable with, regularly exercising discretion and independent judgment on matters of significance

• Develop and demonstrate professional knowledge of the business

• Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure

• Ability to anticipate needs, problem solve, identify solutions, consider options, and take action, with minimal direction or supervision

• Proven ability to work effectively with C-Level executives and senior-level clients

• Ability to manage highly confidential information and to act calmly and professionally

• Extreme discretion with sensitive information

• Dynamic and assertive personality; professional demeanor

• Adaptable to a variety of situations with numerous personalities

• Excellent follow-through and attention to detail

• Ability to excel in a fast-paced, ever-changing environment

• Excellent customer service skills

• Excellent organization and time management skills

• Excellent written and verbal communication

• Ability to create efficiency using technology and music-based systems

• Advanced knowledge of travel logistics- itineraries, international and domestic

• Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products

• Music or entertainment experience preferred

• Ability to work flexible hours in a dynamic environment

• Ability to travel as needed

• Ability to sit and stand for long periods of time