Building Maintenance Project and Procurement Coordinator

This individual will be responsible for sourcing, purchasing, and managing goods and services for the property complex, ensuring the best possible prices, quality, and delivery time frame. Assisting the building maintenance team in maintaining the property's integrity is essential. Maintaining a good database of maintenance contracts, expiration dates, and reporting to the Property Manager is the foundation of this position.

Responsibilities

• Meet with selected vendors approved by the board of directors or property manager to discuss project requirements and expectations.
• Collaborate with vendors, contractors, and internal teams to ensure smooth project execution and timely completion.
• Estimate time, materials, costs, and personnel needs for ongoing site maintenance programs.
• In conjunction with the maintenance supervisor, conduct follow-up inspections of both vendor and onsite maintenance work, including preventative maintenance.
• Assist in preparing budgets and tracking expenses to ensure projects remain within financial constraints.
• Comfortable in an office environment.
• Maintain detailed records, schedules, prepare reports, and ensure contract specifications are adhered to.
• Identify cost-saving opportunities and present them to the Property Manager for consideration.
• Adhere to office procedures and insist on following all safety protocols for onsite employees and vendors.
• Create routine maintenance schedules and assign duties to appropriate personnel.
• Ensure designated staff responds promptly to emergency maintenance requests to minimize downtime and disruption.

Qualifications

• Excellent verbal and written communication skills.
• Proficiency in Office 365, Zoom/Teams, and other project management software.
• Experience in budget management and inventory control.
• Strong problem analysis, assessment, and resolution skills.
• High level of attention to detail and excellent organizational skills.
• Ability to work in various environmental conditions, including outdoor settings and possibly confined spaces.
• Manual dexterity to operate tools and equipment.

Physical Demands

• Frequent standing, walking, and climbing stairs.
• Occasional lifting of up to 50 pounds.
• Frequent bending, squatting, and reaching.