Payroll Specialist ( {{city}})

Position Summary

The Payroll and Benefits Manager is responsible for overseeing and managing all aspects of payroll processing and employee benefits programs. This role ensures compliance with federal, state, and local regulations, maintains accurate records, and provides excellent employee support regarding pay and benefits.

Key Responsibilities

Payroll Administration

• Manage end-to-end payroll processing on a biweekly/semi-monthly/monthly basis.
• Ensure accuracy of wage calculations, tax withholdings, and deductions.
• Audit payroll data for compliance and accuracy.
• Maintain payroll system integrity and coordinate updates or changes with vendors or internal IT.
• Process year-end tax forms (e.g., W-2s, 1099s) and coordinate with accounting for journal entries.

Benefits Administration

• Administer employee benefits programs including health insurance, dental/vision, 401(k), HSA/FSA, life insurance, and disability plans.
• Serve as the primary contact for benefit vendors and brokers.
• Coordinate annual benefits open enrollment, including employee communication and system updates.
• Manage employee inquiries related to benefit coverage, claims, and eligibility.
• Ensure compliance with COBRA, HIPAA, ACA, ERISA, and other relevant laws.

Compliance and Reporting

• Stay current on payroll and benefits laws and regulations.
• Prepare and file required payroll and benefits reports (e.g., 941s, 5500s).
• Maintain employee payroll and benefits records in accordance with legal requirements.
• Support internal and external audits.

Employee Support and Communication

• Provide guidance to employees on payroll and benefit issues.
• Develop and deliver training or FAQs on using payroll/benefit platforms.
• Coordinate onboarding and offboarding processes for payroll and benefits.

Qualifications

• Education : Bachelors degree in Human Resources, Accounting, Business Administration, or related field.
• Experience : 5+ years of experience in payroll and benefits administration, including supervisory responsibilities.
• Certifications (preferred): CPP (Certified Payroll Professional), SHRM-CP/SCP, or CEBS.

Skills and Competencies

• Strong knowledge of payroll software (e.g., ADP, Paychex, UKG, Gusto).
• Familiarity with HRIS platforms and benefit administration tools.
• Deep understanding of payroll tax laws and benefit regulations.
• High level of confidentiality and integrity.
• Analytical thinking and strong problem-solving abilities.
• Excellent communication and interpersonal skills.