Shipping and Receiving Coordinator

Main responsibilities :

The Shipping and Receiving Coordinator is responsible for processing all inbound receipts, inspect for accuracy, record receipts, follow up with suppliers on discrepancies, distribute materials where necessary, assist with Cycle Counting, support shipping & general operations of the warehouse. This includes but not limited to:

• Inventories for both warehouse and Manufacturing Supplies (chemicals, filters, Manufacturing attire, tubes, bottles)
• Maintain Forklift maintenance log, housekeeping of work area
• Maintain Freezer/cold box inventories
• Separate all plasma Source and recovered when received
• Allocate product in freezer
• Complete daily movement forms and all necessary documents accurately
• Work towards achieving OKR’s
• Organize and monitor outbound shipments to meet customer deadlines
• Communicate with freight carriers and ensure proper documentation for domestic and international shipments
• Prepare shipping documents (BOL, invoices, customs forms) and ensure compliance with applicable laws and regulations
• Collaborate with the other functions to confirm product availability and accurate order fulfillment
• Organize and conduct frequent Inventory Cycle counts
• Monitor shipment status, resolve delays, and provide timely updates to stakeholders.
• Sort/Separate/Label all plasma
• Complete daily movement forms and all necessary documents accurately
• Completing logs for forklift/backup generator & notify supervisor of maintenance needed
• Maintains safe and clean work environment by following current good manufacturing practices (cGMP), and standard operating procedures

Qualifications & Skills:

• Strong communication & interpersonal skills
• Strong knowledge of modern warehousing practices in a cGMP environment
• Critical thinking ability and a proactive approach to problem solving
• Understands & follow guidelines for ISO, FDA, DOT etc.
• Microsoft Word, Excel, and inventory management software
• Able to operate forklift and general warehouse machinery
• Bilingual Spanish and English is a plus

Education and/or Experience:

• 3-5 years’ experience working in warehousing processing receipts
• Experience with Shipping/Receiving, Inventory Control, Inventory Reconciliation, Batch/Lot Tracking, Cycle Counting, Yearly Physical Inventory
• Highschool diploma or GED required, Associate degree in health science or related discipline is preferred.

Benefits

• 401(k), 401(k) matching, Health insurance, Paid time off

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit, stand, walk, use back, leg/arm muscles, use hands, reach with hands and arms, and talk or hear. The employee must be able to lift and/or move over 60 pounds. Specific vision abilities required by this job include close vision.

Training Required

• Current ISO Standards New Employee Orientation Contingency Plans
• Bloodborne Pathogens Regulation Relevant QAPs
• Relevant SOPs Relevant SSOPs
• Shipping with Dry Ice Training HIPAA
• Chemical Hygiene Plan Review Personal Protective Equipment
• Note: Additional training provided as needed

Reasoning Ability

• Ability to define problems, establish facts and draw valid conclusions as well as the capability to collect data and organize effectively.

Computer Skills

• To perform this job successfully, an individual should be knowledgeable of Microsoft Office package, ERP system (Oracle NetSuite preferred), and should be a fast and efficient general computer user, being able to learn additional programs.

Math Ability

• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals (simple amounts such as discounts, percentages, volumes and conversion factors).

Communication Skills

• Strong written and verbal skills are required. Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community. Needs to be able to communicate with inter-department and outer-department coworkers to relay and intake relevant information.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee frequently works with human and animal sourced products, tissues and fluids. The employee is occasionally exposed to work in extreme cold (non-weather). The noise level in the work environment is usually quiet to moderate.