Executive Assistant

Join us at Gallagher Re, the trailblazers of the reinsurance world, where every day brings new opportunities to shape the future. We empower our clients with cutting-edge analytics and insights, providing them the confidence to make strategic decisions that transform industries. As a team member, you'll be at the forefront of innovation, translating data into impactful solutions and taking the reins of your career like never before.

We believe that every candidate brings something special to the table, including you! So, even if you feel that you’re close but not an exact match, we encourage you to apply.

Gallagher Re is recruiting a highly organised and proactive Executive Assistant.

We are looking for a professional that is highly engaged and motivated to join us in a start-up Facultative division within Gallagher Re. You will be part of a fast-paced team and be responsible for administration, organisation, problem-solving, and providing assistance as needed. The role entails regular interaction and engagement with senior stakeholders across our global business. The ideal candidate will be someone who is detail-oriented, organised and proactive in providing day-to-day support. This role is based in Miami and will need to be in the office for a minimum of 3 days a week, with some flexibility.

The successful candidate will ideally have experience as an EA supporting a Senior Executive.

• Executive Support : Manage complex calendar, travel logistics, and high-level meetings across global hubs (e.g., London, Singapore, New York, Miami).
• Board & Leadership Coordination : Prepare materials, agendas, and minutes for executive committee and board meetings.
• Organize team and client events globally.
• Stakeholder Liaison : Act as a gatekeeper and point of contact for internal teams, clients, reinsurers, etc.
• Project Management : Track strategic initiatives, follow up on deliverables, and ensure alignment with CEO priorities.
• Communication Management : Draft and review correspondence, presentations, and reports with a high degree of polish and accuracy.
• Administrative assistance : organizing meeting rooms, catering and completing expense claims as required; coordinating with our wider network of EAs as required

• Experience: Significant experience supporting C-suite executives, preferably in reinsurance, insurance, or financial services.
• Industry Knowledge (desirable, not essential): Familiarity with facultative reinsurance terminology, market cycles.
• Tech: Proficient in Microsoft 365, CRM systems, and virtual collaboration tools.
• Multilingual: Fluency in English and Spanish is required.
• Soft Skills: composure under pressure, highly organized, emotionally intelligent, and culturally aware.

#LI-KF1

We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Medical/dental/vision plans, which start from day one!
• Life and accident insurance
• 401(K) and Roth options
• Tax-advantaged accounts (HSA, FSA)
• Educational expense reimbursement
• Paid parental leave

Other benefits include:

• Digital mental health services (Talkspace)
• Flexible work hours (availability varies by office and job function)
• Training programs
• Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
• Charitable matching gift program
• And more...

We value inclusion and diversity

Click Here to review our U.S. Eligibility Requirements

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.