Front Desk Coordinator (temporary)

Front Desk Coordinator / Administrative Assistant

Location: Sarasota, FL

Pay: $18.00/hour

Job Type: Temporary – 6 Month Assignment (may extend)

Minimum Qualifications

• High school diploma or GED
• At least 1 year of customer service experience
• Basic to intermediate Microsoft Office skills (Outlook, Teams, Email, Calendar)
• Strong communication and organizational skills

About the Role

We are seeking a professional and organized Front Desk Coordinator to support a busy county office in Sarasota. This role is the first point of contact for visitors and staff, handling reception duties, service requests, scheduling, and administrative support in a fast-paced environment.

Key Responsibilities

• Provide front desk and reception support, including answering phones and greeting visitors
• Assist with general inquiries, directions, and routing complex issues to appropriate departments
• Process work orders and service requests; enter and maintain data in multiple systems
• Manage mail and deliveries (UPS, USPS, FedEx, Amazon), including special handling for legal documents
• Coordinate conference room scheduling and meeting logistics using Outlook Calendar
• Support fleet carpool scheduling, including issuing vehicle keys and monitoring reservations
• Maintain lost and found procedures and communicate with staff regarding unclaimed items
• Keep reception and lobby areas organized, stocked, and professional
• Prepare mailings and assist with internal communications and signage
• Perform end-of-day procedures, including securing materials and updating schedules

Skills & Abilities

• Strong customer service skills with a professional, polished demeanor
• Ability to multitask and manage a high-volume front desk environment
• Comfortable using multiple systems and learning new software quickly
• Attention to detail with strong organizational skills
• Ability to communicate clearly with the public and internal teams

What to Expect

• High-visibility role interacting with the public and county staff daily
• Structured environment with clear procedures and protocols
• Opportunity to expand administrative and operations experience

This is a great opportunity for someone who enjoys a front-facing role and wants to build experience in administrative operations within a professional office setting. IND3