Transaction Coordinator

Job description:

TRANSACTION COORDINATOR

POSITION SUMMARY

The Transaction Coordinator is responsible for managing all administrative and transactional aspects of residential real estate deals from contract to close. This role ensures accuracy, compliance, timeliness, and a seamless experience for clients, agents, lenders, and title partners. Success in this role allows Chad, Sandy, and the agent team to focus on relationship-building, negotiations, and growth, knowing every transaction is handled with precision and care.

ABOUT CHAD AND SANDY REAL ESTATE GROUP

At Chad and Sandy Real Estate Group, we believe that systems create success. Our team is built around a culture of excellence, collaboration, and genuine care for both our clients and each other. We are passionate about delivering world-class real estate experiences through innovative strategies, intentional leadership, and consistent execution. Our Operations Department exists to create systems that empower our team to deliver exceptional results and experiences; every time.

SUCCESS LOOKS LIKE

• Transactions move from contract to close with zero preventable delays
• All files are compliant, organized, and audit-ready at all times
• Clients feel informed, supported, and confident throughout the process
• Agents are relieved of administrative burden and can stay client-focused
• Deadlines are anticipated and managed proactively—not reactively
• Communication with lenders, title, escrow, and vendors is clear and timely

OBJECTIVES

• Manage all transactions from executed contract through closing
• Ensure all contracts, disclosures, and addenda are complete and accurate
• Track and meet all contract deadlines, contingencies, and timelines
• Coordinate with lenders, title/escrow, inspectors, and attorneys as needed
• Maintain organized digital transaction files in accordance with brokerage and state requirements

• Communicate status updates to clients and agents throughout the transaction lifecycle
• Schedule inspections, appraisals, and closing appointments
• Review settlement statements for accuracy prior to closing
• Ensure all required documents are executed prior to closing
• Resolve transactional issues proactively and escalate risks when necessary
• Maintain compliance with local, state, and brokerage regulations
• Support post-closing tasks including file archiving and client follow-ups

COMPETENCIES

• Exceptional attention to detail and accuracy
• Strong organizational and time-management skills
• Clear, professional written and verbal communication
• Ability to manage multiple transactions simultaneously
• Proactive problem-solving and critical thinking
• High level of confidentiality and professionalism
• Client-service mindset with calm, reassuring presence
• Ability to work independently while supporting a team
• Comfort working in fast-paced, deadline-driven environments
• Strong follow-through and ownership mentality
• Adaptability and responsiveness to changing priorities
• Proficiency with real estate transaction systems and digital tools

EDUCATION AND EXPERIENCE

• High school diploma or equivalent required
• Associate’s or Bachelor’s degree preferred
• 2+ years of experience  in real estate administration, transaction coordination, brokerage operations or builder / new construction operations..
• Familiarity with Florida real estate contracts  and closing procedures preferred.
• Prior experience supporting residential real estate transactions strongly preferred
• Familiarity with real estate contracts, disclosures, and closing processes
• Experience with transaction management platforms and CRM systems is a plus
• Real estate license or certification preferred but not required (depending on state requirements)

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer

Work Location: In person