Accounts Payable Specialist
Job Description
Job Description
We are looking for an Accounts Payable Specialist to support a busy manufacturing operation on the Space Coast in Florida. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced environment and can manage a large volume of invoices with accuracy and consistency. The position will play a key role in maintaining timely payments, supporting vendor relationships, and ensuring dependable accounts payable processes across the organization.
Responsibilities:
• Process a high volume of vendor invoices and payment activity while maintaining strong attention to accuracy and deadlines.
• Review purchase orders, receipts, and invoices to complete three-way matching and resolve discrepancies before payment is issued.
• Assign proper account codes and enter invoice data into the accounting system in accordance with company procedures.
• Prepare and support payment processing activities, including ACH transactions and scheduled check runs.
• Reconcile accounts payable records daily and investigate outstanding items to keep balances current and accurate.
• Communicate with vendors to answer payment questions, research issues, and maintain positive working relationships.
• Maintain vendor account details, update records as needed, and ensure documentation is complete and organized.
• Use Microsoft Dynamics GP, Excel, and other Microsoft Office tools to manage transactions, reporting, and account tracking.
• At least 2 years of experience in accounts payable, preferably in a high-volume processing environment.• Working knowledge of core AP procedures, including invoice entry, account coding, reconciliation, and payment processing.
• Experience performing three-way match reviews and resolving invoice or receiving discrepancies.
• Proficiency with Microsoft Dynamics GP (Great Plains) and strong skills in Microsoft Excel and Microsoft Office applications.
• Familiarity with ACH payments, check runs, and vendor invoice management.
• Ability to communicate professionally with vendors and internal teams regarding account and payment matters.
• Strong organizational skills with the ability to handle multiple priorities while maintaining accuracy.
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