Commercial Assistant Property Manager

Assistant Property Manager

Direct Hire; $72K (hourly) plus bonus

Orlando, FL 32801

Reports To: Director of Property Management

• Retail is ideal, they’ll consider industrial

GENERAL PURPOSE OF JOB

To provide professional support in the management real estate portfolio by assisting with the day-to-day operations, tenant relations, and administrative functions of assigned properties. This role partners closely with the Property Manager to ensure efficient property performance and exceptional service to tenants and stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Support the Department Management in overseeing daily operations of properties across the United States, ensuring timely and professional service delivery.
• Coordinate and monitor maintenance vendors and contractors for repairs and upkeep, maintaining a proactive and service-oriented approach.
• Solicit and compare bids for repair, maintenance, and capital improvement projects.
• Assist in administering lease provisions related to property maintenance and compliance.
• Review and code maintenance invoices for accuracy and payment processing.
• Maintain and update property maintenance and work order databases.
• Conduct routine site visits and property inspections.
• Serve as a liaison to tenants and store managers, ensuring needs are addressed efficiently.
• Collect and track Certificates of Insurance for all contractors.
• Assist in preparing annual property budgets and quarterly forecasts.
• Monitor and report on CAM budgets under Property Manager direction.
• Research, document, and assist with resolution of property code violations and liens.
• Review and track tenant alteration requests and coordinate approval documentation.
• Prepare monthly variance reports comparing actual expenses to budget.
• Schedule property inspections and obtain bids for deferred maintenance in line with lease terms.
• Coordinate pre- and post-lease termination inspections and communicate results to tenants.
• Assist in quarterly reviews of property expense coding for accuracy.
• Support monthly accrual reporting and distribution set change tracking for accounting.
• Assist with general facilities requests.
• Perform additional duties and projects as assigned to support property operations.

CORE COMPETENCIES

• Quick Learner – Quickly understands new processes, systems, and property management concepts.
• Initiative – Takes ownership, acts independently, and identifies opportunities to improve results.
• Team Collaboration – Builds strong relationships with colleagues, leadership, and cross-functional teams.
• Detail-Oriented – Ensures accuracy in reporting, documentation, and property compliance.
• Effective Communication – Clearly conveys information to tenants, vendors, and internal stakeholders.
• Sound Decision-Making – Evaluates options and makes informed, goal-aligned decisions.
• Financial Acumen – Understands budgeting and property financial performance.
• Problem Solving & Analysis – Identifies challenges, evaluates solutions, and drives operational efficiency.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities

EDUCATION AND/OR EXPERIENCE:

Associate degree from an accredited college or university, and 4 + years related experience; or equivalent combination of education and experience.

CERTIFICATES, LICENSES, REGISTRATIONS

None required at this time

ADDITIONAL INFORMATION

Some travel required for property inspections.

#BGTA

BGSF is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.