Entry Level Personal Assistant/Admin

Personal Assistant (Entry Level)/Admin

Tamarac, Florida•Full-time

About the Job:
Entry-Level Personal Assistant (Full-Time).

Location: In-Person.
Primary Location: Tamarac, FL (Centralized Office).
Additional Locations: Coral Springs & Boca Raton, FL.
(Flexibility required across locations as needed).

Role Overview:

We are seeking a highly trustworthy, organized, and driven Personal Assistant to support a Founder involved in multiple ongoing business and community projects.

This position goes beyond traditional administrative support. It requires someone who can think independently, stay deeply organized, protect confidentiality, and provide consistent, reliable support across a wide range of professional and personal responsibilities.

The ideal candidate is humble, hungry, ethical, adaptable, and loyal—someone who takes pride in being a dependable right hand and finds fulfillment in helping meaningful work move forward smoothly.

This is a long-term opportunity for someone comfortable supporting multiple projects and priorities without needing titles, hierarchy, or constant recognition.

Position Summary:

This role is ideal for an entry-level or early-career professional who enjoys staying organized, learning new systems, and supporting operations behind the scenes. The Personal Assistant will help manage scheduling, coordination, research, tracking, and general administrative support across multiple projects and locations.

The right candidate values consistency, follow-through, discretion, and reliability.

Key Responsibilities:

Administrative & Organizational Support:

• Manage calendar, scheduling, emails, and follow-ups.
• Track tasks, reminders, and deadlines.
• Assist with multiple projects and maintain organizational systems.
• Coordinate meetings, take notes, and follow up on action items.
• Assist with SOP development, organization, and workflow improvements.

Data & Analytical Support:

• Work with Excel or Google Sheets to track data, budgets, and information.
• Review numbers, identify gaps, and notice trends.
• Maintain organized records and reporting documents.

Research & AI Tools:

• Conduct research on tools, vendors, and platforms.
• Use AI tools (such as ChatGPT) for drafting, research, and organization.

Social Media Support (Light Support Role):

• Organize content ideas and assist with drafting captions.
• Help schedule posts and support basic engagement.
• Use AI tools to assist with content organization.

Note: This is a support role—not a marketing strategist or influencer position.

On-Site & Cross-Location Support:

• Work across multiple office environments as needed.
• Adapt to changing priorities and shifting locations.
• Provide in-person support when required.
• Assist with errands and operational tasks as needed.

Required Skills & Qualifications:

• Strong organizational and time-management skills.
• Comfortable using Excel or Google Sheets.
• Ability to review numbers and notice inconsistencies.
• Clear written and verbal communication skills.
• Ability to manage multiple tasks and follow through.
• Willingness to learn new systems independently.
• Professional, calm, and dependable demeanor.

Integrity & Confidentiality:

• High level of discretion and trustworthiness.
• Ability to handle sensitive and confidential information responsibly.

Ideal Candidate Profile:

• Entry-level or early-career professional.
• Self-motivated and detail-oriented.
• Comfortable providing long-term support.
• Enjoys organization, learning, and problem-solving.
• Does not require constant supervision or direction.
• Takes pride in being reliable and consistent.

Compensation & Schedule:

Compensation:

• Competitive and fair pay based on experience.
• Long-term opportunity with stability.

Schedule:

• Full-Time.
• In-Person Required.
• Flexible across Tamarac (primary), Coral Springs, and Boca Raton.

Final Note:

This role is best suited for someone proactive, organized, and dependable. If you enjoy supporting meaningful work, staying behind the scenes, and helping projects run smoothly across multiple environments, we encourage you to apply.

LightFire Holdings, LLC., d/b/a Kanger Wholesale USA, is a high-volume e-cigarette and vapor product distribution company. Since 2014, our company has provided stores and sub-distributors with the best authentic e-cigarette and vapor products. Our two (2) distribution warehouses give us the capacity to maintain one of the largest inventories of hardware and e-liquids in the industry. We ship these great products all over the world using the major shipping companies and freight forwarders. Our close relationship with all major manufacturers insures that we have the latest products at the earliest time. We are often a testing site for new and innovative designs and flavors. What you see on the shelf is often a result of our collaborative efforts to bring to market the best in vape.While our low prices, price match, and return policies attract customers, it is our people who are the cornerstone of our company. Anyone can sell you a product, but it is the service before and after the sale that increases value. We have a competent sales team to assist you in your selection of products. Our dedicated warehouse group ensures timely and accurate shipping. The knowledgeable and friendly customer support team is ready to respond to your every question. The work ethic of our company is truly world class.Our mission and vision is to continue to provide our customers with the best products and services while promoting safe and responsible use. We do not sell to minors. We support the industry’s efforts to educate and assist cigarette smokers to quit smoking. LightFire strives to be an industry leader and trusted partner for years to come.