Creative Ops Coordinator - Sample Photoshoot focus

Overview

ABOUT UA/UNIFORM ADVANTAGE BRANDS

For over 40 years, UA Brands has been synonymous with fashion-forward specialty apparel for the medical and culinary professions. We are proud to support our valued customers - true heroes giving back with every shift. Our culture includes a long history of philanthropy and community support. Our strong values and unique culture are built on collaborating not merely as coworkers, but as family and friends. From the beginning, we provide candidates with an authentic look into how UA Brands embraces their skills and perspectives, all in ways that continue to set us apart.

ABOUT THE ROLE

We’re hiring a Creative Operations Sample Coordinator to manage end-to-end logistics, inventory, and coordination of apparel samples for photo shoots. This role is essential to ensuring our creative production, product photography, and marketing campaigns run smoothly across our fast-growing retail business specializing in medical uniforms and culinary apparel.

This is a great opportunity for someone with experience in photoshoot coordination, sample management, inventory planning, or creative project operations who thrives in a fast-paced, hands-on environment.

WHAT YOU’LL DO

Photoshoot Execution & Support (Primary Focus)

• Own end-to-end sample coordination for photoshoots, from prep through wrap
• Prepare and organize all samples for shoots, ensuring accuracy against shot lists and styling needs
• Ensure all garments are steamed, tagged, styled, and presentation-ready
• Pack, transport (if needed), and track all samples for on-set or off-site shoots
• Support on-set needs, including quick changes, organization, and maintaining sample integrity
• Oversee post-shoot returns, ensuring all items are accounted for, organized, and properly stored
• Responsible for securing the correct sample sizes for virtual fittings
• Coordinate product embroidery needs for asset development and photoshoots

Inventory & Sample Management

• Manage and maintain all apparel samples from development through production
• Track incoming and outgoing samples using inventory systems or spreadsheets
• Coordinate sample requests across creative, marketing, and sales teams
• Conduct regular inventory audits and resolve discrepancies
• Maintain a clean, organized, and efficient sample room

Cross-Functional Collaboration & Operations

• Coordinate closely with Product Development, Design, and Merchandising teams on product needs
• Oversee product inventory planning for photoshoot and creative needs
• Manage the physical garment sample library and prop inventory
• Lead onboarding and offboarding of samples in alignment with SLAs
• Build and maintain strong relationships with internal and external partners

WHAT YOU’LL BRING

• Strong organizational and time-management skills with the ability to juggle multiple shoots and deadlines
• Exceptional attention to detail, especially in styling and presentation
• Ability to work both independently and collaboratively in fast-paced environments
• Proficiency in Microsoft Excel for inventory tracking
• Strong communication skills and a team-oriented mindset
• Action-oriented, resilient, and adaptable under tight timelines
• Passion for fashion, product presentation, and creative production
• Someone who thrives in photoshoot environments and enjoys hands-on coordination
• A highly organized operator who can anticipate needs before they arise
• A dependable team player who keeps creative projects running smoothly
• A problem-solver who can pivot quickly and maintain composure on set
• 1–3 years of experience in fashion, apparel production, or photoshoot/sample coordination preferred

WHERE YOU’LL WORK

OFFICE-BASED – Fort Lauderdale Headquarters

Just a short distance from the beautiful Fort Lauderdale beaches, our home base of South Florida is a perfect reflection of our customer population and culturally rich and diverse team. These on-site, business-critical roles are the backbone of our success. Join other team members in the spacious Quad for lunch or enjoy our ongoing team member activities.

PLENTY OF BENEFITS TOO

UA BRANDS offers a full range of benefits, allowing you the opportunity to customize a benefits package that addresses both your health and financial needs.

• Medical and Pharmacy Coverage

• Dental and Vision Coverage

• Life/AD&D Insurance

• Employee Assistance Program – self-care and support for life’s everyday challenges
• Extensive 401(k) plan with company matching - Save for your future
• Short & Long Term Disability – Company Paid
• Accident, Hospital Care, and Critical Illness Insurance – Protect your Income
• Auto Insurance
• Legal Insurance and ID Theft Protection
• Nationwide Pet Insurance
• Holiday Pay
• Paid Time Off – Life Balance
• Volunteer Time Off – Make an Impact
• Employee Discount Program
• Referral Program - Get paid to work with Friends
• Free Parking at the Downtown Corporate Office
• Regular Social Activities and Events – Mandatory Fun
• See moreof the benefits we offer

UA IS AN EQUAL-OPPORTUNITY EMPLOYER

As an employee of any UA Brands division, you will be part of an established and dynamic organization. We believe that success starts from within, and we are seeking individuals who thrive in an environment that encourages and supports self-management. To provide equal employment and advancement opportunities to all individuals, employment decisions at UA Brands will be based on merit, qualifications, and abilities. UA Brands does not discriminate in employment opportunities or practices based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. UA Brands will provide reasonable accommodations for qualified individuals with known disabilities unless doing so will result in undue hardship.

We are a Drug-Free Workplace.

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