Project Coordinator

Job Description

Job Description

The Project Coordinator keeps engineering projects organized, on-schedule, and on-budget. You’ll support Project Managers with scheduling, document control, permitting logistics, subconsultant/vendor coordination, and client communications—freeing technical staff to focus on design and fieldwork.

Project Scheduling & Logistics

• Assist in building and maintain task-level schedules (milestones, dependencies, critical path).
• Coordinate and maintain resource management data.

Scope, Budget, and Change Control

• Create Work Breakdown Structures (WBS), track burn rates, and update ETC/EAC with PMs.
• Prepare and route change orders (scope/time/fee), contract mods, and addenda; maintain version control.

Document Control & QA

• Manage submittals, RFIs, transmittals, and drawing issue logs.
• Enforce naming conventions and checklists; assemble deliverable packages and QC record sheets.

Compliance Support

• Ensure contract compliance.

Subconsultants & Procurement

• Assist with SOWs, POs, COIs, and rate sheets; monitor NTPs and deliverable dates.
• Coordinate survey, geotech, environmental, and specialty vendors; reconcile invoices vs. progress.

Client & Internal Communications

• Draft status updates, meeting minutes, and monthly progress reports; maintain action registers and risk logs.
• Support proposal inputs (project sheets, resumes, schedules) and closeout (as-builts, lessons learned).

Invoicing Support

• Pre-bill review (time/expense), markup notes, missing time follow-ups; track A/R and client approvals.

Required Qualifications

• 2–5 years in A/E/C or construction project coordination (consulting engineering preferred).
• Working knowledge of project lifecycles, submittals, change orders, and basic contract terms.
• Strong organization, follow-through, and written communication.

Preferred Qualifications

• Deltek (Vantagepoint/Vision/Ajera) or similar ERP exposure (time, budgets, billing).
• Familiarity with CAD/GIS file handling (AutoCAD/Civil 3D/ArcGIS).

Cummins | Cederberg is Florida’s largest coastal and marine engineering firm with projects throughout Florida and the Caribbean, serving both private and public clients. Cummins | Cederberg offers a very generous benefit package paid 100% by company with significant flexibility and proactive work environment for good work/life balance.

Company Description

Cummins | Cederberg is Florida’s largest coastal and marine engineering firm with projects throughout Florida and the Caribbean, serving both private and public clients. Cummins | Cederberg offers a very generous benefit package paid 100% by company with significant flexibility and proactive work environment for good work/life balance.