Faculty Recruitment Coordinator

• Recruitment Support & Candidate Experience
  • Supports Knight Cancer Institute Faculty Recruiter with programming and faculty recruitment administrative activities such as PDs, data cleanliness, offer letters, and more.
  • Represents OHSU Knight Cancer Institute at community events and faculty recruitment career fair activities, in person or virtual, as back-up or support for the Faculty Recruiter.
  • Identify opportunities to incorporate principles of diversity, equity, inclusion, belonging, and OHSU's values into communications, job postings, and recruitment processes.
  • Provides faculty recruitment support to hiring managers or other HR team members with managing candidates in the applicant tracking system, creating offer letters for faculty new hires.
  • Provides administrative support to Faculty Recruiter and hiring managers, ie. scheduling meetings, interviews.
  • Conducts phone screens to support faculty recruiter, HR associates, and managers.
  • Day of coordinator and concierge for oncology faculty with the business administration teams to ensure premier service experience for candidates unless delegated to the administartive team.
• Program Support
  • Supports outreach and the strategic faculty recruitment strategies as an admin for the HR and Marketing teams at the Knight Cancer Institute.
  • Either supports or manages various faculty recruitment programs to ensure success, such as administration, registration standards, confirming attendees, scheduling, and more.
  • Prepares informational documents and packets for candidates for an optimal candidate experience.
• Recruitment Operations
  • Answer and triage recruitment inquiries from candidates, employees and hiring managers via email, phone and in person (when working in office).
  • Coordinates with other Associate sand OHSU Knight Embedded functions to manage shared mailboxes.
  • Processes new or replacement position requests from new request through posting ensuring everything is tracked and processed.
  • Participates in Knight Cancer Institute HR process improvements or other projects as assigned.
  • Distribute surveys and manage data collection to influence programs and process improvements to improve the recruitment experience internally and with candidates.
  • Ad hoc requests from HR team, Marketing team, or leadership.

• Four years of general office or secretarial experience; OR An Associate's degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR A Bachelor's degree and two years of general office or secretarial experience; OR An equivalent combination of training and experience
• 1 year of relevant experience
• 1 year of recruitment experience
• Experience establishing and maintaining effective working relationships with individuals from a variety of professional, cultural, and educational backgrounds and at levels in an organization
• Demonstrated ability to integrate equity and inclusion into work products, recommendations, and interactions
• Proven ability to gather and use data to support strategic decisions and plans required
• Demonstrated excellent written communication skills; proficiency in drafting correspondence, procedures, and other messaging including the ability to communicate with empathy and de-escalate difficult conversations or interactions
• Expert-level and attentive customer service skills, both in person and via phone
• Ability to work independently and with minimal direction
• Demonstrated ability to efficiently and effectively multi- task and manage many competing demands; exceptional organizational skills and attention to detail is a must
• Knowledge of state and federal employment laws that pertain to recruitment, hiring, and onboarding. Awareness and understanding of industry-related regulatory requirements
• Flexibility to meet workflow demands and try new ways of doing things
• Demonstrated ability to employ sound critical thinking skills
• Demonstrated ability to be patient, calm and communicate thoughtfully and respectfully in a fast-paced environment with competing demands
• Ability to work independently and as part of a team while being collaborative in resolving problems

• 1 year of relevant experience at an academic insitution or healthcare company
• 2 years of recruitment experience
• SHRM-CP Certification

Apply online. Please be sure to upload a Cover Letter and Resume/CV.

We offer a variety of benefits on top of joining a thriving organization:

• Medical, dental and vision coverage at no or low cost to employees
  • Covered 100% for full-time employees and 88% for dependents
• Several retirement plans to choose from with contributions from OHSU
• 104 hours of vacation time per year (increases over time)
• 96 hours of sick leave a year (prorated for part-time employees)
• Commuter subsidies
• Tuition reimbursement
• Access to group life insurance, disability insurance and other supplemental benefits
• Annual Raises
• Growth/Development Opportunities
• Employee discounts to local and major businesses

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