Executive Assistant
- Provide comprehensive administrative support to the Resort Managing Director and Director of Resort Operations, assisting with scheduling appointments, arranging meetings, and preparing necessary documents.
- Assist in project management tasks, including tracking progress, maintaining timelines, and updating project documentation.
- Handle guest inquiries and requests, ensuring a high level of customer service. Assist with coordination for VIP guests/clients.
- Efficiently manage tasks, reminders, and deadlines using tools like Click Up or other project management software.
- Act as a bridge between the resort and corporate offices, ensuring seamless communication and coordination.
- Handle confidential information with discretion and always maintain the highest level of confidentiality.
- Demonstrate excellent written and verbal communication skills to interact effectively with internal and external stakeholders.
- Utilize Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides) to create and edit documents, spreadsheets, presentations, and reports.
- Manage and maintain databases, records, and files, ensuring accuracy and accessibility.
- Create and design professional presentations, reports, and graphical representations using PowerPoint, Excel, and other relevant tools.
- Remain alert, courteous, and helpful to guests and fellow Team Members.
- Practice safety standards and report any unsafe conditions.
- Practice excellent telephone etiquette (smile in the voice. be alert, courteous, and helpful to our internal guests.
- Maintain a good working relationship with all Departments.
- Attend meetings and take minutes as required.
- Support other departments whenever possible through direct and indirect support.
- Makes photocopies, mails, scans, and emails documents; and performs other clerical functions.
- Some general office management responsibilities including expense report coordination, office ordering, and logistical items.
- Performs other related duties as assigned.
- College degree or equivalent work experience preferred.
- 2+ years of administrative experience required.
- Excellent verbal and written communication skills in English.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Ability to function well in a high-paced and, at times, stressful environment.
- Excellent communication, people person, and interpersonal skills; ability to interact with a wide range of people.
- Outstanding organizational, attention to detail, and problem-solving skills.
- Proficient in Google Business, Microsoft Office Suite, or similar software.
- Familiarity with project management tools (e.g., Project & ClickUp) is preferred.
- Self-starter that can work independently with minimal supervision.
- Able to safely lift, pull, and push up to 15 pounds.
- Able to stand, walk, stoop, kneel, bend, and reach periodically.
- Able to sit and use the computer for hours at a time.
- Subject to environmental conditions, work activities can occur inside and outside.
- Visually look at a computer for extended periods.
- Repetitive hand motions, such as typing.
Recommended Jobs
Horticultural Technician
Join the Yardnique Team! At Yardnique, we are committed to creating beautiful, sustainable outdoor spaces that reflect the vision and needs of our clients. We take pride in transforming landscapes an…
Pulmonary Critical Care opportunity - South Florida
Join this well established group of five Pulmonary /Critical Care doctors & three Intensivists expanding seven mid-level providers. Sleep Medicine studies are available if you want as only one other …
Director, IT Delivery Management
We Put the World on Vacation Travel + Leisure Co. is the world’s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyl…
HHA/CNA - Care Partner
Job Title: Care Partner: HHA/CNA. Type: Full-time, Part-time, Contract. Superior People Serve Special Needs Clients. Cicily Cares is a premier in-home service provider bringing value added…
Reporting Analyst - SAP Employee Central Payroll & Finance
Job Responsibilities: Design, build, test, and deploy SAP ABAP reports, SAP BW queries, and visualizations in PowerBI/Tableau that meet functional and regulatory requirements. Create and mainta…
Manager Trainee (36750)
The Manager In Training program provides hands-on training in Sales, Operations, Customer Service, finance, fleet management, and people management. This position has a clearly defined career path …
Youth/Next Generation Minister
Role and Responsibilities · Responsible for ministry to 6th-12th grade students including Sunday morning & Wednesday evening programming, activities for spiritual outreach & growth with goal…
Fleet Mechanic
As the Fleet Mechanic, you'll be responsible for maintaining and repairing our trucks, trailers and equipment. We are seeking a mechanic who is passionate about providing our employees with excellent …
Experienced Hairstylist
More Love, Less Stress at Work Great Clips hair stylists earn $23/hr avg . Join us. Who You Are: Love haircutting. Love helping customers feel great. Love working as a team. Job De…
Operations Technician - Largo, FL
Job Overview Responsible for assuring products are operating properly when shipped to customers. Perform the necessary tests and repairs to assure the desired level of performance for Beckwith pro…