Finance Specialist II

Position Summary:
This is a professional level accounting position responsible for performing complex accounting clerical tasks to support accounts receivable and accounts payable. This position processes bi-weekly payroll, posts journal entries, processes payments and deposits and verifies accuracy of data. This position reports to the Financial Services Supervisor.

Essential Duties and Responsibilities:

• Date stamps and processes daily mail and distributes to all departments.
• Records all checks mailed to City Hall and records when same checks have been received back from other departments for deposit. This ensures no checks are lost.
• Audits and reconciles weekly cash activities from various departments and maintains yearly files.
• Creates monthly invoices to retirees and Gas Authority.
• Creates monthly invoices for the sewer plant customers.
• Enters payments into ADG for invoices sent.
• Weekly review of airport sales and monthly sales tax reconciliation of Titan credit card revenue.
• Completes weekly comparison of bank transactions to the general ledger by fund.
• Creates A/R monthly billings and maintains receivable aging.
• Executes bi-weekly payroll activities.
• Ensures accuracy of RT6 and 941 reports filed by third party.
• Creates all requisitions for Finance, IT, and Legal Departments and orders items to be purchased.
• Reviews and approves requisitions for all City departments.
• Assists departments with travel form completion.
• Maintains all requisition voids and purges all old requisitions.
• Files Quarterly Fuel Tax Refund reports to state for City and Gas Authority fuel purchases for reimbursement.
• Files monthly sales tax revenues report to the state.
• Data entry of the monthly revenues received from the Gas Authority.
• Data entry of all budget transfers and maintains those yearly files.
• Responsible for creating all new customers in ADG.
• Responsible for creating all new vendors in ADG and ensuring all items on the vendor checklist are on file (such as W-9, E-Verify, and certificate of insurance for each as required).
• Completes monthly processing of cleared AP payments for all bank accounts.
• Assists with completion of monthly bank reconciliation.
• Gathers financial documents as needed for grant reimbursements.
• Monitors incoming revenue from state (FLAIR).
• Coordinates fixed asset entry with grant accountant.
• Assists with Pension bank reconciliations and reporting.
• Assists with Annual Audit.
• Cross trained to review AP invoices for payment before updating (backup to Supervisor).
• May complete the work of other department positions, as necessary.

Knowledge, Skills, and Abilities:

• Working knowledge of basic accounts receivable functions, including reconciling, posting, and balancing.
• Knowledge of basic office business practices, including answering phones and drafting correspondence.
• Skilled in accurately recording accounts receivable transactions.
• Able to resolve issues related to accounts receivable.
• Proficient computer skills including electronic mail, record-keeping, word processing, and spreadsheets required.
• Ability to communicate effectively both orally and in writing; ability to understand and follow complicated oral and written instructions.
• Ability to make computations and tabulations with speed and accuracy.
• Ability to perform basic government fund accounting.
• Ability to interact with City employees, numerous vendors and the public while maintaining a friendly environment within the Department.