Executive Assistant Part Time

PaceMate™ Executive Assistant (Part Time, Clearwater, FL)
Primary Location: Clearwater, Florida
Why work at PaceMate?
Recognized as a Top 100 Healthcare Technology Company by Healthcare Technology Report, PaceMate is one of the nation’s fastest-growing companies in cardiac rhythm management software and remote monitoring. Combining the most technologically advanced cloud-native software, research-grade data, and seamless integrations, PaceMateLIVE™, the company’s flagship remote monitoring software platform, is enabling many of the nation’s most renowned electrophysiologists, device clinics, and healthcare systems to effectively manage their device patient populations. With PaceMate, healthcare organizations can experience comprehensive interoperability and secure data exchange—significantly improving patient outcomes, reimbursements, and productivity.

JOIN OUR TEAM
Joining the PaceMate™ Team means becoming a vital part of a group that is dedicated to using technology to benefit patients, caregivers, and hospital administrators while driving healthy turnkey solutions that identify lost revenues and inefficiencies.

We are currently seeking an Executive Assistant who will play a vital role in supporting the team by managing schedules, communications, and administrative tasks, ensuring efficient operations within the organization.

Required hours are Monday-Friday 9:00 am -1:00pm to be in the office. Hours will vary depending on functions and or events being held at the office. PaceMate offers those employees working part-time premium compensation and a benefit package to include Discount Program Voluntary Term Life/AD&D, Voluntary STD, Voluntary LTD, Accident, Critical Illness, Hospital Indemnity, and Legal plan.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Assist with meeting preparation, coordination, and manage the rollection of content for the applicable PowerPoint deck.
• Lead the coordination of company events (i.e., conferences and training), utilizing available resources from marketing, sales, and other company departments.
• Responsible for coordination of travel itineraries, including booking flights, hotel accommodations, transportation for presenters, new hires and external events regarding new employee orientations, while managing travel-related expenses.
• Responsible for coordination of office setup in preparation for meetings, including board meetings and other events.
• Coordinate the presentation and general maintenance of the Florida office space.
• Assist in managing past-due signatures for the C-suite.
• Maintain basic knowledge of Pace Mate products and services.
• Assist in special projects as needed.
• Assist in ensuring consistency in practices and Pace Mate Mission, Vision, and Customer Service standards are met. Adheres to the Code of Conduct and all Company Policies and Procedures. Establish a positive and productive culture among project teams and maintain that culture through challenging project cycles and project setbacks .

Performance Standards:

• Meet attendance and punctuality guidelines.
• Display commitment to service improvement for our customers.
• Apply feedback to improve individual performance.
• Solicit customer feedback to improve service.
• Hold yourself accountable for getting the information you need to do your job.
• Adapt to changes in the work environment and appropriately incorporate new information.
• Deal effectively with a variety of people, personalities, and cultures.
• Exhibit objectivity and openness to the view of others, including customers.
• Offer assistance and support to co-workers.
• Contribute to building positive team spirit and cohesiveness.
• Display an understanding of how the job relates to others, including customers.
• Balance team and individual responsibilities.
• Work proactively and cooperatively in group problem-solving situations.
• Work actively to resolve conflicts.
• Develop positive partnerships and collaborate with peers within and outside of your own work group.

QUALIFICATIONS:
An individual must be able to perform each Essential Function of the job satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions. Nothing within this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

EDUCATION, TRAINING, AND EXPERIENCE:

• A degree in business administration, finance, or a similar field is a strong plus. Candidates with an equivalent combination of education and experience will also be considered.
• High level of discretion and professionalism.
• Demonstrated strong leadership, management, and interpersonal skills.
• Ability to work in a fast-paced team environment while remaining flexible to understand both business and technical perspectives.
• Ability to effectively communicate with individuals at all levels throughout the organization, both verbally and in writing.
• Experience with corporate communication and marketing a plus.
• Experience in presenting to a group required. Experience organizing large meetings required.
• 4 + years of experience in an executive or business management role with a track record of department and team management preferred.
• Excellent strategic planning, organizational, and prioritization skills.
• Ability to motivate, coordinate and ensure proper time-management among team.
• Proficiency with MS Office, Docusign, Slack, and Teams a strong plus.
• Experience with medical device industry, medicalterminology,or medical legal environment a plus.
• Candidate must live within 40 minutes of Clearwater, Florida.
• Job requires up to 15% travel.

LICENSURE/CERTIFICATION:
Project management certification or executive Administrator certification, or similar area of specialty a plus, such as ACEA, CAP, PAC, etc

REQUIRED EQUIPMENT
During your employment, you will be expected to maintain a separate office/room within your home to create a suitable work condition and a sense of privacy along with a high-speed internet connection.

PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is consistently required to remain in a
stationary position, constantly operate a computer or other office equipment, and frequently.
communicate with customers and employees. Must be able to exchange accurate information,
with the ability to effectively utilize voice over internet protocol; and repetitive motions using.
fingers and forearms in data entry.
Must reside in driving distance to Clearwater, Florida.

REPORTING RELATIONSHIPS
Supervised by: CEO
Supervises : None

TARGET COMPENSATION RANGE: $27.00- $43.00 per hour depending on education, certifications, experience and skill set.

COMPANY DESCRIPTION
PaceMate® is a pioneering force in cardiac remote monitoring and data management. We’re driven by a mission to modernize digital healthcare and envision a future of connected, personalized cardiac care. Since 2015, PaceMate has been simplifying and streamlining device clinic operations with one easy-to-use platform—PaceMateLIVE ® . As the industry’s only comprehensive cardiac remote monitoring solution, PaceMateLIVE ® uniquely pairs device and EHR data and prioritizes patient care intelligently. Visit PaceMate.com to see how together—We never miss a beat.®

About PaceMate
Recognized as a Top 100 Healthcare Technology Company by Healthcare Technology Report, PaceMate offers the most comprehensive remote cardiac monitoring solution in the industry. PaceMateLIVE is the only clinical dashboard with user-friendly integrations for all implantable cardiac devices, ambulatory monitors, consumer ECGs, and heart failure products. PaceMate’s Auto-Triage™ prioritizes patients based on clinician-customized standards—not device alerts—resulting in a substantial reduction in alert burden. With the most live connections through EHR-partnered integrations across Epic, Cerner, and athenahealth, PaceMate offers a true, vetted, and validated industry-leading solution for interoperability: ensuring bi-directional data transfer for more accurate reporting, streamlined workflows, and one-click billing. PaceMate’s software-only, concierge on-demand, and full-service offerings deliver a flexible, customized solution for cardiac practices. Visit PaceMate.com to learn how one platform is transforming the future of digital health.