Executive Assistant

Job Description

Job Description

Location: Miami, FL (Aventura Area) – Full-Time, On-Site

Work Environment: In-office

About the Company

We are a privately held real estate investment and capital advisory firm focused on residential assets.

Our team operates with an entrepreneurial mindset, strong execution standards, and a relationship-driven approach to business.

Led by highly driven founders, we value people who take ownership, think proactively, and help keep the organization running smoothly.

This role offers direct exposure to leadership decision-making, high-level operations, and business growth initiatives.

About the Role

We are seeking a highly organized, proactive Executive Assistant to serve as the right hand to one of the firm's Partners.

This role goes beyond traditional administrative support. You will act as an operational integrator, helping manage priorities, coordinate relationships, and ensure follow-through across key initiatives.

The Partner you will support is focused on growing the firm’s lending and capital advisory division while raising equity and expanding investor relationships.

You will play a key role in helping the Partner stay focused on high-value work, strategic relationships, and business growth.

This position is ideal for someone who is:

• Highly organized and detail-oriented
• Socially intuitive and relationship-savvy
• Tech-comfortable and resourceful
• Motivated by helping a leader execute and hit goals

Key Responsibilities

Executive & Strategic Support

• Manage the Partner’s calendar, inbox, priorities, and daily workflow
• Act as a gatekeeper to protect time and manage requests
• Ensure follow-through on goals, KPIs, and deadlines
• Anticipate needs and proactively solve problems
• Prepare correspondence, documents, and briefing materials
• Maintain and organize the Partner’s CRM and key relationships
• Assist with capital initiatives including investor outreach and lending support

Travel & Event Coordination

• Coordinate domestic travel (flights, hotels, transportation, itineraries)
• Manage conference registrations and schedules
• Ensure the Partner is fully prepared for meetings, travel, and events

Relationship Coordination

• Support the relationship-driven aspects of the Partner’s role
• Coordinate meetings, lunches, and networking commitments
• Maintain professionalism, discretion, and strong interpersonal awareness

Office & Operational Support

• Maintain a clean and organized office environment
• Manage mail, packages, scanning, and document organization
• Maintain digital organization across systems and shared drives
• Coordinate with vendors and internal stakeholders as needed

Project & Administrative Support

• Assist with project coordination and execution
• Track tasks, deadlines, and follow-ups
• Support vendor coordination and operational logistics
• Assist with ad hoc operational projects

What We Value

We’re looking for someone who:

• Is proactive, not reactive
• Takes ownership without needing micromanagement
• Communicates clearly and professionally
• Maintains confidentiality and discretion
• Is adaptable and open to feedback
• Uses technology and modern tools (including AI) to solve problems

Required Skills & Experience

• 4+ years of experience as an Executive Assistant or similar high-level support role
• Strong organizational and time management skills
• Highly tech-savvy and comfortable learning new systems (Zoho experience is a plus)
• Excellent written and verbal communication skills
• Socially intuitive and relationship-oriented
• Comfortable supporting both business and occasional personal tasks
• Bilingual in English and Spanish (required)
• Able to work fully on-site Monday–Friday

Compensation & Benefits

Salary: $70,000 – $80,000 (DOE) + Yearly BONUS

Health Insurance

Dental & Vision

401(k)

Life Insurance

Paid Time Off

Ideal Candidate

You are someone who:

• Keeps leaders organized, focused, and moving forward
• Identifies what needs to be done and follows through
• Is experienced but still ambitious and eager to grow
• Thrives in a fast-paced, entrepreneurial environment
• Enjoys being the operational backbone behind a high-performing leader
• Moves independently with urgency and good judgment
• Prefers a no-drama, action-oriented work environment

If you're excited about supporting leadership, driving execution, and helping a growing real estate investment firm scale its operations, we'd love to hear from you.