Accounts Payables Specialist

About Us:

We are a civil site construction company specializing in site development, utilities, earthwork, and related services. We operate in the residential, commercial and municipal markets throughout Central Florida. We’re looking for a detail-oriented, motivated AP Specialist to join our finance team and support the revenue cycle and billing functions, with opportunity to cross-train into accounts payable (AR) as needed.

Key Responsibilities:

• Review incoming vendor invoices and verify appropriate documentation (purchase orders, job numbers, approvals) before processing for payment.
• Enter invoices into the accounting system, code correctly (job cost codes, GL accounts, etc.).
• Prepare and process payment batches: checks, electronic transfers, credit card transactions, ensuring timely and accurate payments.
• Reconcile vendor statements, research and resolve discrepancies, ensure correct vendor master file information.
• Monitor and control vendor balances and aging; follow up on past-due vendor invoices and discrepancies as required.
• Support month-end close around AP: e.g., accruals, cut-off invoices, reconciling sub-ledger to general ledger.
• Cross-train and assist with AR tasks when necessary: applying payments, credit card statement balancing, customer account reconciliations.
• Assist with construction industry-specific flow: subcontractor pay-applications, retainage withholding, progress-billings and requisitions, job cost reconciliation.
• Collaborate with project managers, field staff and vendors to clarify invoice issues, approvals and payment terms.
• Proactively suggest and help implement process improvements to streamline AP workflows, reduce manual effort, improve controls.
• Maintain accurate vendor master data, payment terms, contact information, job cost fields, and ensure compliance with company policies and accounting standards.

Qualifications:

Required:

• High school diploma or GED required; Associate’s degree in accounting, business or finance strongly preferred.
• Minimum of 1-2 years of accounts payable or general accounting experience in construction, contracting or project-driven business.
• Strong proficiency in Microsoft Excel (sorting, filtering, formulas, pivots).
• Experience entering invoices, reconciling statements/ledgers, managing payment cycles.
• Excellent attention to detail and accuracy.
• Solid communication skills for liaising with internal stakeholders (PMs, field staff) and external vendors.
• Ability to learn new systems, adapt to evolving processes and work both independently and as part of a team.

Preferred/bonus:

• Prior exposure or willingness to cross-train into AR functions.
• Familiarity with construction industry finance: job cost accounting, retainage, pay-apps, change orders.
• Experience with accounting/ERP software (e.g., Acumatica, Emburse, ComputerEase, HCSS/HeavyJob Programs, or other job-cost systems).
• Some experience with credit-card processing, vendor portals, electronic payment systems.

Benefits include paid time off, health insurance, potential bonus/incentive tied to performance, and training/continuing education.

Working Conditions & Additional Notes:

• Office‐based role in Minneola, Florida - full-time in-office
• Standard business hours; may require some extended hours at month/end or when closing projects.
• Will interact substantially with project managers, field staff and vendors; the industry is construction so job cost tracking, retainage and flow of vendor paperwork is important.
• Opportunity for growth: by cross-training on AR side and gaining construction industry experience, could progress to Lead AP/AR Specialist or Supervisor role.

Job Type: Full-time, non-exempt.
Work Location: On-site.
Office Address: 300 Virginia Street, Minneola, FL 34715.

Benefits:

• Dental insurance.
• Health insurance.
• Life insurance.
• Paid time off.
• Vision insurance.

Schedule:

• 8 hour shift.
• Day shift.
• Monday to Friday.
• No nights.
• No weekends.

Equal Opportunity Employer:

Foshee Construction is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We are a drug-free workplace.

Expected Hours of Work:

This is a full-time position which will typically involve 40 hours a week.

Working Conditions:

• This role requires flexibility to work in both office and field environments.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly (75%-100% of the duration of the shift) required to sit; use hands to handle or feel and talk or hear. The employee is frequently (51%-75% of the duration of the shift) required to reach with hands and arms. The employee is occasionally (26%-50% of the duration of the shift) required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently (51%-75% of the duration of the shift) lift and/or move up to 10 pounds and occasionally (26%-50% of the duration of the shift) lift and/or move up to 25 pounds. Specific vision abilities required by this job include close, distance, color and peripheral vision, depth perception and ability to adjust focus.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, work environment and physical demands may change at any time with or without notice.

About the Company:

Foshee Construction is a leading utility and excavation contractor serving Lake County, FL, and the greater Central FL area since 1994. From site preparation and excavation to utility line installations and more, we offer a wide range of services to meet the varied needs of our clients. With decades of industry experience, our team of experts brings unsurpassed knowledge and expertise to every project we take on.

About Foshee Construction Co., LLC:

Foshee Construction is a leading utility and excavation contractor serving Lake County, FL, and the greater Central FL area since 1994. From site preparation and excavation to utility line installations and more, we offer a wide range of services to meet the varied needs of our clients. With decades of industry experience, our team of experts brings unsurpassed knowledge and expertise to every project we take on.

Foshee Construction is a leading utility and excavation contractor serving Lake County, FL, and the greater Central FL area since 1994. From site preparation and excavation to utility line installations and more, we offer a wide range of services to meet the varied needs of our clients. With decades of industry experience, our team of experts brings unsurpassed knowledge and expertise to every project we take on.