Office Administrator

Il Mulino New York , a leader in fine dining and unparalleled customer service, is seeking outstanding candidates with a commitment to excellence to join our growing team. We are seeking candidates able to work at our Boca Raton outpost. Destination outposts include New York City, Long Island, Atlantic City, Sunny Isles Beach, Boca Raton, Orlando, and more. Home to the Trattoria Il Mulino and Il Mulino Prime brands. Il Mulino New York products are available for purchase from our online shop. Join our team in Boca Raton !

Submit your resume to join our team as Office Administrator .

Responsibilities include:

- Open the restaurant

- Answer the telephone

- Reservations

- Order and maintain office supplies

- Onboarding process

- Delivery Log

- Gift Card Log

- Review mail, scan and send to appropriate department when needed

- Order and maintain office supplies

- Schedule meetings and appointments

- Organize the office layout and order stationery and equipment

- Organize office operations and procedures

- Coordinate with accounting to ensure all invoices and accounts are being updated.

- Ensure accurate and timely accounting and payroll processing

- Assist in the on-boarding process for new hires

- Address employees queries with management

- Plan in-house or off-site activities

- Invoice Processing

- Understanding and adhering to cash handling procedures

- Payroll preparation

- Assisting with communication to our vendors

- Keeping personnel files in compliance with company policies

- Answering phones, emails, and faxes as needed

- Attend manager meetings

- Provide general support to managers

- Managing Tripleseat

- Coordinating BEO/Contracts, deposits and event details

Office Admin Daily Duties:

1. Scan the DSR and save into the share drive.
2. Enter daily Comps / Voids into Comp/Void Log in share drive
3. Enter House Account charges into the House Account Log in share drive
4. Cash Handling – Deposit Logs, Petty Cash Logs, Send required documentation to accounting department
5. Daily Payroll - input hours and gratuity
6. Invoice Processing – Enter invoices in Compeat and save in share drive
7. Scan and save in share drive any manual checks cut; email copy to accounting department
8. Coordinate R&M appointments
9. Reservations
10. Meet with restaurant managers
11. Review restaurant voicemail
12. Identify customer reviews among virtual platforms and pass along to managers so they can address accordingly

Office Admin Weekly Duties (Mondays):

1. Scan and save in share drive Week Ending DSR
2. Cash Handling -send to accounting department deposit log and cash receipts back up
3. Payroll – send payroll to payroll department; includes payroll spreadsheet, Pixel timecard, timecard adjustment forms, employee tip sheet, employee meal opt out forms, PTO forms and termination forms

Office Admin EOM Duties (End of Month):

1. Reconcile EOM Cash on hands
2. Ensure all invoices for the month are entered in Compeat and saved in share drive. Review vendor aging in Compeat to identify any missing invoices
3. Scan and save in share drive EOM DSR
4. Scan and save in share drive EOM abstracts (consumption reports)