Permit Specialist Assistant

About FMGI

FMGI is a full-service commercial general contractor delivering construction, remodel, redevelopment, facility maintenance, and special projects across multiple industries including retail, grocery, hospitality, medical, office, and industrial sectors. The company focuses on long-term client relationships, quality workmanship, safety, and collaborative project delivery. (FMGI)

Position Summary

The Permit Specialist Assistant supports the Permit Specialist and project teams in obtaining, tracking, and maintaining construction permits and related documentation. This entry-level role is ideal for candidates interested in commercial construction operations, compliance, and project coordination. The position works closely with internal teams, municipalities, and subcontractors to help ensure projects remain compliant and on schedule.

Employee Benefits:  
100% Employee Paid for Medical, Dental, and Vision Insurance
401k Match
3 weeks PTO, 9 Paid Holidays
Company iPhone and Laptop

Key Responsibilities

• Assist with preparation and submission of permit applications for construction projects
• Track permit status and maintain accurate logs, spreadsheets, and digital files
• Coordinate with municipalities, inspectors, project managers, and subcontractors regarding permit requirements
• Gather and organize required documentation (plans, contractor licenses, insurance, etc.)
• Support revisions, resubmittals, and close-out documentation
• Monitor expiration dates and ensure timely renewals
• Maintain organized permit files in company systems
• Provide administrative support to the Permit Specialist and operations team
• Help ensure projects meet local, state, and regulatory compliance requirements
• Assist with research of jurisdictional requirements and processes

Qualifications Required

• High school diploma or equivalent
• Strong organizational and administrative skills
• Attention to detail and ability to manage multiple tasks
• Effective written and verbal communication skills
• Proficiency with Microsoft Office (Excel, Outlook, Word)
• Ability to learn new software and processes quickly

Preferred (Plus)

• Construction experience
• Construction-related degree (Construction Management, Engineering, Architecture, etc.)
• Construction internships or administrative experience in construction
• Exposure to permitting, project coordination, or municipal processes

Skills & Competencies

• Detail-oriented and process-driven
• Strong time management and follow-through
• Customer-service mindset when working with jurisdictions and project teams
• Ability to work in a fast-paced environment
• Problem-solving and willingness to learn

Career Path / Growth Opportunity

This role provides exposure to construction operations, permitting, project coordination, and compliance. Successful candidates may progress into roles such as:

• Permit Specialist
• Project Coordinator
• Assistant Project Manager
• Operations / Preconstruction roles