Temporary Payroll Tax Specialist - Hybrid

Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what’s right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you’ll find more than a job; you’ll find a culture built on trust, driven by collaboration, and sustained by the belief that we’re better together. Whether you join us in a client-facing role or as part of our brokerage division, our benefits and HR consulting division, or our corporate team, you’ll have the opportunity to grow your career, make an impact, and be part of something bigger. Experience a workplace where you’re encouraged to be yourself, supported to succeed, and inspired to keep learning. That’s what it means to live The Gallagher Way.

We are seeking a highly skilled Payroll Tax Specialist to join our team and serve as a subject matter expert in payroll tax compliance across multiple jurisdictions. This role is responsible for managing payroll tax filings, payments, notice resolution, account maintenance, and compliance activities for a complex, multi-state payroll environment.

This is a temporary position expected to continue through the end of the year, with the potential to support critical payroll tax initiatives during a period of high business demand. The position follows a hybrid work schedule, requiring 2–3 days per week in our Orlando, FL office, with the remainder of the week working remotely.

The ideal candidate will possess deep knowledge of federal, state, and local payroll tax regulations and have hands-on experience with ADP SmartCompliance, including tax filings, payments, notice management, and error resolution. This is not a traditional payroll processing role—we are seeking a payroll tax professional who can independently research, troubleshoot, reconcile, and resolve complex tax issues with minimal supervision.

• Manage and resolve federal, state, and local payroll tax notices across multiple jurisdictions.
• Research and resolve ADP SmartCompliance filing and payment rejections, ensuring timely correction and compliance.
• Reconcile payroll tax liabilities, payments, funding reports, and agency balances.
• Communicate directly with federal, state, and local tax agencies to resolve account discrepancies, notices, penalties, and interest assessments.
• Research payment application issues and obtain EFT confirmations, trace numbers, and supporting documentation as needed.
• Prepare and submit agency responses, abatement requests, amended returns, and prior-year tax corrections.
• Review quarterly and annual tax filings for accuracy and completeness.
• Process and manage W-2 and W-2C corrections.
• Maintain tax registrations, account updates, and account closures across multiple jurisdictions.
• Monitor compliance for 60+ FEINs and ensure adherence to federal, state, and local tax regulations.
• Support payroll tax activities associated with mergers, acquisitions, and organizational changes.
• Maintain detailed audit documentation and tracking logs for notices, filings, payments, and agency correspondence.
• Analyze and reconcile payroll tax accounts, ensuring liabilities are accurately funded, paid, and reported.
• Partner with internal payroll, accounting, finance, and compliance teams to resolve complex payroll tax matters.

Required

• 3+ years of payroll tax experience in a multi-state environment.
• Strong knowledge of federal, state, and local payroll taxes, including withholding, unemployment taxes (FUTA/SUI), quarterly and annual filings, W-2/W-2C corrections, tax registrations, and account maintenance.
• Hands-on experience with ADP SmartCompliance, including Tax Filing, Tax Payments, Notice Management, Tax Profiles, Funding & Settlement Reports, reject resolution, and agency correspondence.
• Experience researching and resolving tax notices, filing rejections, payment discrepancies, and agency inquiries.
• Proven ability to perform payroll tax liability reconciliations, tax account balancing, funding analysis, and quarter-end/year-end reconciliations.
• Advanced Excel skills, including Pivot Tables, SUMIFS, XLOOKUP/VLOOKUP, and analysis of large datasets.
• Strong analytical, problem-solving, and organizational skills with exceptional attention to detail.

Preferred

• Experience with Workday Payroll.
• Experience supporting multiple FEINs and multi-state payroll tax compliance.
• Exposure to mergers, acquisitions, and payroll tax integrations.
• Certified Payroll Professional (CPP) designation.

#LI-MS2

#contingent

We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

• Medical/dental/vision plans, which start from day one!
• Life and accident insurance
• 401(K) and Roth options
• Tax-advantaged accounts (HSA, FSA)
• Educational expense reimbursement
• Paid parental leave

Other benefits include:

• Digital mental health services (Talkspace)
• Flexible work hours (availability varies by office and job function)
• Training programs
• Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
• Charitable matching gift program
• And more...

**The benefits summary above applies to fulltime positions. If you are not applying for a fulltime position, details about benefits will be provided during the selection process.

We value inclusion and diversity

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Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.