Legal Assistant

Job Description

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Our boutique law firm client has an immediate opening for a Legal Assistant for their community association law practice in its Coral Gables office. Candidate must have strong written and verbal communication skills, and experience supporting attorneys in a fast-paced legal environment. This position is on-site Monday through Friday.

Key Responsibilities
• Provide administrative support to two or more attorneys.
• Draft letters, meeting packages, amendments, addendums, and agreements with attention to detail.
• Answer phone calls, take messages, and redirect calls when appropriate.
• Perform conflict checks, opening and closing of matters, and new client proposals.
• Maintain regular communication with supervising attorneys and clients.
• Conduct corporate searches and navigate State and DBPR websites for information.
• Maintain organized electronic and physical files, including document and data management.
• Able to adapt to changing priorities and work in a fast-paced environment with a “can do” positive attitude.

Requirements

• Minimum of 3+ years experience at a law firm

• Strong organizational skills and exceptional attention to detail.

• Ability to follow detailed instructions and take ownership of assigned tasks and processes from start to completion.
• Ability to manage multiple tasks and deadlines simultaneously.
• Proficiency with Microsoft Office 365 with advanced proficiency in Microsoft Word, including use of templates, styles, track changes, and document automation tools.
• Ability to proofread legal documents accurately.
• Strong interpersonal and communication skills, with a professional and service-oriented approach.
• Ability to work effectively in a team-based office environment, including supporting attorneys who may be working remotely or attending offsite meetings. Preferred Skills
• Experience preparing draft borrower’s counsel opinion letters for community association loans using firm-approved templates and Microsoft Word document automation tools, under attorney supervision.
• Familiarity with loan commitments, financing transactions, and closing documentation.
• Ability to populate opinion letter templates with transaction-specific information and assemblesupporting documentation, including governing documents, resolutions, and corporate search results.
• Experience conducting title searches.
• Familiarity with community association (HOA/condominium) law.
• Bilingual in English and Spanish preferred due to client communication needs.
• Familiar with legal research tools (e.g., TLO), document management systems (e.g. AIM, NetDocs, ATIDS).