Administrative Assistant III

Job Description

Job Description

Holiday Inn Club Vacations look for individuals who excel in their role, and are committed to delivering an exceptional experience for our guests, owners, and team members. We look for individuals who are passionate in life and bring those qualities to work every day. Do you instill confidence, trust, and respect, encourage success and build relationships? We’re looking for people like this to join our friendly, engaged, professional team.

The position will be responsible for providing support to Corporate Sales and Marketing Vice Presidents; ensuring information and communication are provided in a timely, accurate and effective manner. Additionally, responsible for the timely and accurate preparation, review and distribution of weekly reports, corporate premiums, inventory orders, supplies and vendor contracts.

ESSENTIAL DUTIES:

• Ensure the timely and accurate processing for Payroll and reports for all Corporate Sales & Marketing Vice Presidents. Create and maintain employee records in various system applications.
• Track, order, and distribute collateral and premiums for all sales centers; process all related invoices and payments. Process purchase orders, Agiloft, money transfers, check request and T&Es for Corporate Administration leadership.

• Distribute and maintain all incoming and outgoing correspondence, maintain appropriate levels of supplies for the department.

• Facilitate the tracking & processing vendor contracts for Sales and Marketing Annual Awards and Masters Trip for Executive Vice President of Sales and Marketing.
• Create, Track & Process all Corporate Sales and Marketing Award and Recognition invoices for events, awards, talent, and vendors.

QUALIFICATIONS

• High School Diploma or GED equivalent.
• Outstanding customer service skills.
• Occasionally may require overtime, weekends and evenings.
• Travel required domestic and international

ESSENTIAL FUNCTIONS

• Working knowledge of Word and Excel.
• Multi tasks and prioritize work in a fast-paced high-volume environment.
• Ability to travel & support award and recognition events as needed.