Virtual Assistant

Tirado-Luciano & Tirado is seeking a highly organized and proactive Virtual Assistant to join our dynamic legal team. As a full-service law firm, we pride ourselves on providing principled and passionate advocacy to our wide range of clients, from large national companies to small local businesses and individuals. We strive to approach each matter with common sense, integrity, and practicality, ensuring that our clients receive the most effective and efficient assistance possible. Our firm's values of accessibility, responsiveness, and transparency underline our commitment to building great relationships with all clients. In this role, you will provide vital administrative support that allows our lawyers to focus on delivering high-quality legal representation across various practice areas. Your expertise in organizational tasks and communication skills will be vital in enhancing the client experience and ensuring the smooth operations of our firm. If you have a passion for the legal field and possess a strong attention to detail, we invite you to apply for this exciting opportunity to contribute to our mission of delivering exceptional legal services.

Responsibilities

• Manage and organize client communications, ensuring all inquiries are responded to promptly and professionally.
• Assist lawyers with scheduling appointments, meetings, and court dates, coordinating calendars effectively.
• Prepare and edit legal documents, correspondence, and reports in accordance with law firm standards.
• Conduct research and gather relevant information for ongoing cases and client matters as needed.
• Maintain and update electronic filing systems and client databases to ensure accuracy and security of information.
• Support billing processes by tracking hours worked and preparing invoices for client billing.
• Handle general administrative tasks, including managing office supplies, ordering materials, and maintaining a clean workspace.

Requirements

• Proven experience as a virtual assistant or in a related administrative role, preferably within the legal industry.
• Excellent written and verbal communication skills, with a professional and friendly demeanor.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with legal management software is a plus.
• High level of discretion and confidentiality in handling sensitive information and client matters.
• Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
• Detail-oriented with strong research skills and the ability to follow instructions accurately.