Tiffany & Co. Market Coordinator - Southeast
- Executive Support: Provide comprehensive administrative support, including managing complex calendars, scheduling meetings across multiple time zones, and coordinating travel arrangements (domestic and international).
- Communication Management: Act as a primary point of contact, screening calls, managing correspondence, and drafting professional emails and presentations. Ensure timely and accurate flow of information.
- Meeting & Event Coordination: Plan and execute meetings, conferences, and special events, including preparing agendas, coordinating logistics, and managing catering.
- Project Assistance: Assist with special projects, conducting research, compiling data, and preparing reports as needed. This may involve collaborating with various departments and stakeholders.
- Expense Management: Process expense reports, track budgets, and reconcile financial records with meticulous attention to detail.
- Confidentiality: Handle sensitive information with discretion and maintain strict confidentiality.
- Gatekeeping: Skillfully manage access to the executives, prioritizing requests and ensuring efficient use of their time.
- Problem Solving: Proactively identify and resolve potential issues, anticipate needs and take initiative to ensure smooth operations.
- 5+ years of experience as an Executive Assistant supporting senior-level executives.
- Proven ability to manage complex calendars, coordinate travel, and plan events.
- Exceptional organizational, time-management, and prioritization skills.
- Excellent written and verbal communication skills in both English and Japanese
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with various specialized software (ex. Concur).
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Bachelor's degree preferred.
- Demonstrated ability to maintain confidentiality and exercise discretion.
- Proactive, resourceful, and able to thrive in a fast-paced environment.
- Experience in retail/fashion/luxury industry.
- Possess strong interpersonal skills to effectively engage with diverse individuals.
- Demonstrate proficiency in managing procedures and optimizing efficiency, including visitor management.
- Exhibit adaptability and flexibility in handling various situations.
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