Senior Division Administrator (Remote)

**Responsibilities:** + Assist the Division Administrative Manager in creating and implementing strategies and programs across the Division. + Execute strategies through effective partnerships with FAs, Operations/Administrative Managers, Branch Managers and Complex Managers. + Lead and manage branch facility projects such as new office openings, relocations and renovations. + Advises branch management in compliance and regulatory management, proactively mitigates risks, identifies areas of concerns and handles day to day issues as they arise within Division. + Create space plans, monitor and manage budgets, meet deadlines and communicate up stream. + Partners with the Transitions Department to coordinate transitions for new Financial Advisors and their respective teams. + Participate in training calls, collect and review new hire paperwork, and travel to branches to support the onboarding process. + Review, monitor and report on monthly and quarterly financial statements for all of the branch office locations in the division. + Perform month end profit and loss analysis and provides to Division Director and Division Administrative Manager. + Prepare management reports. Analyze and reconcile G/L accounts to ensure the integrity of the information and resolve discrepancies. + Review, monitor, and follow up with branches on Monthly Supervisory and Compliance Reports and escalates trends. + Handle administrative approvals within the Division, including collecting documentation for exception purposes, and entering routine approvals via the online system. + Conduct complex research and investigation of branch matters, and may prepare analyses of the data. + Approve Division expense reports. + Complete Pro Forma for new branch openings and for Raymond James Advisor Select internal considerations. + Research errors hitting the branch P&L's. + Approve group names and DVP accounts for the division. + Partner with compliance and supervision to promote a culture of compliance throughout the Division. + Approve Letters of Authorization, as required. + Review branch occupancy reports to ensure accuracy. + May function as Rep in Charge for branch management as appropriate. + Perform other duties and responsibilities, as assigned. **Knowledge of:** + Financial industry. + Basic business administration principles. + Economic and accounting principles and practices. **Skilled In:** + Concierge level customer service experience. + Interpersonal, project management, problem-solving and decision making skills. **Ability to:** + Work independently and collaboratively within a team environment. + Be receptive to both internal and external clients' needs. + Establish and maintain effective working relationships at all levels of the organization. + Use appropriate interpersonal styles and communicate effectively, both orally and in writing. + Balance conflicting resource and priority demands. + Provide a high level of customer service. + Work independently and collaboratively within a team environment. + Be receptive to both internal and external clients' needs. + Establish and maintain effective working relationships at all levels of the organization. + Use appropriate interpersonal styles and communicate effectively, both orally and in writing. + Balance conflicting resource and priority demands. + Provide a high level of customer service. **Education:** + Bachelor's Degree (B.A.) in Business Administration or a related field with a minimum of six (6) years of experience in a professional business environment as an operations or administrative professional. + OR ~ + An equivalent combination of education, training or experience as approved by Human Resources. **Licenses/Certifications:** + SIE required provided that an exemption or grandfathering cannot be applied. + Series 7 required. + The ability to attain Series 9, 10, and 66 within six months of hire. **Travel:** + Yes, 5 % of the Time