Experienced Executive Assistant

Job Title: Executive Assistant to General Manager
Location: Parks Motor Group of Gainesville, FL
Employment Type: Full-Time, On-Site (with some flexibility)

About the Role

We are seeking an experienced, highly capable Executive Assistant to support a fast-paced General Manager and other management. This role is not just calendaring and answering phones. The Executive Assistant will think several steps ahead, protect the executive’s time, and act as a central hub for communication and follow-through across the organization.

The ideal candidate is sharp, organized, direct, and comfortable operating in a high-expectation environment. You must be able to manage details without losing sight of the big picture, and you must be comfortable handling confidential information with absolute discretion. A Non-Disclosure Agreement (NDA) will be required.

Key Responsibilities

Executive Support & Prioritization

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  Manage a dynamic and frequently changing calendar, including meetings, calls, deadlines, travel, and select commitments.



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  Prioritize requests for the GM’s time and attention, ensuring focus on the highest-impact activities.



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  Prepare the GM for meetings with agendas, briefing materials, key data, and clear desired outcomes.



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  Attend key meetings as needed, take notes, track action items, and follow up to ensure completion.

Operations & Project Coordination

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  Coordinate communication and follow-up with department leaders and key players.



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  Assist with special projects, including research, task tracking, timelines, and reporting.



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  Draft, edit, and format documents, presentations, and reports using Microsoft Word/Docs, Excel/Sheets, and PowerPoint/Slides. Must be extremely proficient in these documents.



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  Help build and maintain systems, processes, and organization for documents, information, and workflows.

Communication & Gatekeeping

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  Serve as a professional, tactful gatekeeper, protecting the GM's time while maintaining strong relationships.



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  Draft clear, concise, and professional emails and messages, sometimes as the GM’s voice.



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  Coordinate and schedule calls and meetings with internal staff, external partners, vendors, and VIP contacts.

Logistics & Personal Support (as needed)

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  Arrange travel, including flights, hotels, ground transportation, and detailed itineraries.



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  Assist with select personal logistics that impact the executive’s availability and focus (appointments, reservations, etc.).

Qualifications

Required:

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  Experience as an Executive Assistant supporting a corporate level executive, business owner, or senior leader.



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  Experience in a fast-paced, high-accountability environment (growth company, sales-driven business, multi-location or similar).



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  Strong proficiency with:

  
  
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    Email and calendar tools (Outlook or Gmail)

  
  
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    Microsoft Office and/or Google Workspace (Word/Docs, Excel/Sheets, PowerPoint/Slides)

  
  
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    Basic project/task tools

  
  


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  Exceptional written and verbal communication skills.



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  High level of professionalism, confidentiality, and discretion.



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  Strong organizational skills with the ability to manage multiple priorities and deadlines.



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  Self-starter with a sense of ownership; able to anticipate needs and solve problems with minimal direction.



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  Thick skin and low ego; comfortable with direct feedback and high expectations.

Preferred:

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  Experience in a sales-centric, automotive, retail, or multi-location business environment.



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  Experience managing both business and limited personal support for a busy executive.



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  Comfort with basic business metrics and reviewing simple financial/operational reports.

What Success Looks Like

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  The GM’s calendar reflects strategic priorities, not just incoming requests.



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  The GM arrives to meetings fully prepared, with no surprises.



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  Routine issues and noise are handled before they ever reach the executive.



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  Projects and tasks move forward consistently because follow-up is tight and organized.



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  Internal and external stakeholders view you as an organized, reliable, and highly professional point of contact.

Compensation & Benefits

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  Competitive salary commensurate with experience: $36,000 – $48,000 base.



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  Performance-based bonus potential.



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  Benefits package may include: [medical, dental, vision, 401(k), paid time off, etc.].



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  Standard schedule: [e.g., Monday–Friday, 8:30 a.m.–5:30 p.m.], with some after-hours responsiveness as needed.

How to Apply

Please apply through this posting and include:

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  Your resume.



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  A brief note describing a time you helped an executive avoid a major problem or significantly improved their efficiency.



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  An example of a system or process you created that made your executive’s life easier.