Accounts Payable Assistant

Innovative Chemical Products Group (ICP Group) is a leading formulator and manufacturer of specialty coatings, adhesives, and sealants serving the construction and industrial end markets. ICP Group is comprised of market leading brands known for innovation, quality, and performance. Founded in 2015 and supported by a lean corporate team, ICP Group has scaled rapidly through organic and acquisition growth into one of the largest coatings, adhesives, and sealants companies in North America. ICP Group is headquartered in Andover, MA and has manufacturing and distribution sites throughout North America, Latin America, UK, Europe and the Asia Pacific region.

ICP Group is looking to hire an Accounts Payable Assistant for our Tampa, FL plant. The Accounts Payable Assistant is responsible for managing invoice intake, organizing AP mailboxes, and coordinating the assignment of invoices to AP Specialists. This role ensures efficient workflow, timely vendor communication, and compliance with company policies across multiple entities.

This position is based in Tampa, FL and requires the AP Coordinator to be in the office 3 days per week (hybrid work schedule)

In this role, you will be responsible for but not limited to the following:
Invoice Intake & Assignment

• Manage all incoming invoices from AP mailboxes and Invoice OCR system.
• Assign invoices to appropriate AP Specialists for processing.

Mailbox Management

• Oversee AP mailboxes for four entities.
• Organize, flag, categorize, and distribute emails efficiently.

Vendor Communication & Support

• Respond promptly to vendor queries.
• Work vendor statements within a 1-day SLA.
• Facilitate new vendor setup: initiate process, send forms, collect W-9, and verify banking details via phone.
• Ensure all required vendor documentation is received and update Microsoft Planner for AP Leads.

Invoice Registration & ERP Tasks

• Register invoices accurately into the ERP system.

Payment Processing Support

• Assist with weekly check runs: load printer with check stock, stuff envelopes, run through postal meter, and deliver to post office.
• Be available to print checks on remote workdays when needed.

Administrative & Team Support

• Answer incoming calls and voicemails for AP team; transfer calls as needed.
• Assist AP Manager and Leads with projects and tasks.
• Support 1099 processing.

Qualifications:

• Strong organizational and multitasking abilities.
• Excellent communication and customer service skills.
• Proficiency in Excel, SharePoint, and Microsoft Teams.
• Familiarity with ERP systems and AP processes preferred.
• Ability to work independently and meet deadlines.

• Detail-oriented with a proactive approach.
• Comfortable handling confidential information.
• Flexible and able to adapt to changing priorities.

ICP Group is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, or religion or other legally protected status.