Administrative Assistant (Jacksonville)

• Receives, prepares and files all work orders
• Ensures the corporate office receives all accounts payable in a timely manner
• Prepares any Purchase Orders needed
• Calculates the employee payroll and ensures the corporate office receives it
• Ensures any necessary paperwork is properly prepared and sent to the proper destination
• Enters the monthly inventory figures into an excel spreadsheet and properly files it
• Maintains an inventory of office supplies, and first aid supplies
• Answers the telephone using good verbal skills and maintains good communication with the plant manager
• Prepares a weekly and monthly production report
• Completes all paperwork for new hire orientation; ensures all new employees receive any necessary training; maintains all training records and properly files them
• Prepares new timecards weekly and places them in the time card holder
• Records water flow readings weekly and sends them to CMUD monthly
• Performs daily and weekly housekeeping duties and other duties as plant manager deems necessary
• Documents monthly inspection and tests of all fire extinguishers and exit signs

• Associate degree in business or related field preferred; 1-3 years related experience and/or training; or equivalent combination of education and experience
• Basic computer skills, word processing, and 10-key calculator
• Knowledge of MS Office, Excel and Word
• Proficient in data entry
• Competent organizing and prioritizing skills to work efficiently
• Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
• Attention to detail and accuracy, sort, check, count, and verify numbers
• Good mathematical background
• Good communication skills; ability to listen, communicate (written and verbal), excellent grammar, spelling and proof-reading skills and follow-up effectively with all staffing levels and customers
• Ability to work independently, self-starter, energetic
• Ability to demonstrate good common sense and sound judgment
• Flexibility to adapt to all situations and work varied hours; possible weekends or evenings
• Ability to perform at high levels in a fast paced ever-changing work environment
• Ability to anticipate work needs and follow through with minimum direction
• Ability to meet deadlines

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