Administrative Support AST III

This position provides administrative support and coordination for multiple clinical attending faculty physicians, as well as Department of Urology management and research faculty. Incumbent will work with faculty and staff acting under minimal supervision, anticipating management or unit needs, proactively solving problems, and/or independently handling issues.

Duties Include:

Provides administrative support to assigned clinical and research faculty members, as well as VA courtesy faculty, Adjunct faculty, and Clinical Fellows. Answers main line phone calls, distributes high bulk of the incoming faxes, handles the collection and distribution of incoming and outgoing mail, handles faculty calendars, arranges meetings and prepares schedules for clinical attending commitments, maintains administrative records, edits faculty presentations, coordinates projects and meetings. Collects information, conducts research, and prepares materials for use in departmental discussions/meetings and for decision-making purposes. Serves as Endourology/MIS Fellowship Program Coordinator for the Department which includes being contact person for all applicants, collecting and sorting through information and putting information in a format for the faculty to make decisions on future fellows. Coordinates on-boarding of incoming fellows and the reporting documents between the faculty and the Endourological Society along with working with the UF Office of Development regarding grants for said fellowship.

Position requires the interpretation and utilization of knowledge concerning various policies and procedures of the department, university, committees and associations, assist with calls for Department of Urology faculty by providing information without the assistance of faculty, this includes placing calls for faculty. Provide telephone backup for incoming department calls which requires thorough working knowledge of the department, Urology clinic and the university. Maintains and organizes filing system, prepare travel authorization and reimbursement documents, draft correspondence and reports, PCard, maintain office supply inventory, order lab supplies as needed, submit expense requisitions. Work closely with other staff on various projects. Coordination of incoming/outgoing correspondence for clinical faculty. This involves careful review and action on correspondence, general as well as confidential, assure thorough knowledge in order to obtain, compile and analyze pertinent information and data to provide the faculty with background information. Independently route copies of relevant correspondence to other personnel as appropriate. Responsible for obtaining faculty approval and signature on various documents and correspondence.

Assist faculty with preparation of grant applications to a broad range of sponsors, i.e., government, private foundations, industry, etc. Prepare and process internal pre-award forms and documents. Work closely with the department administration to coordinate grant submissions. Serve as Human Subject Payments Custodian in the Department. Assist with the development of Continuing Medical Education (CME) courses, prepare a variety of reports and other material including monthly faculty PDA. Maintains current bio-sketches and curriculum vitae for clinical faculty, coordinate with department HR staff in an effort to support the faculty in the preparation of tenure and promotion. Assist with the Department's website where needed.

Responsible for hospital credentialing for new faculty and reappointment of current faculty both at UF Health and at the VA. This involves obtaining the credentials packet and working with the administrative staff and the faculty members to ensure the packet is complete and ready to submit for committee review and approval.

$22.00 - $26.00

High school diploma or equivalent and seven years of relevant experience. Appropriate college coursework or vocational/technical training may substitute an equivalent rate for the required experience.

Previous experience in a clinical office setting.

In order to be considered, you must upload your cover letter and resume.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.