Automotive Billing Clerk

Grey Wolf Automotive Group is seeking a detail-oriented Automotive Billing Clerk with a strong customer service focus and a positive, team-first attitude. This is a critical role within our dealership’s accounting department and offers the opportunity to grow in a fast-paced, professional environment.

Position Requirements:

• Excellent written and verbal communication skills


• Strong attention to detail and organizational skills


• Solid understanding of dealership accounting practices


• Proven ability to manage and process a high volume of paperwork efficiently


• Reynolds & Reynolds Preferred

Primary Responsibilities:

• Accurately bill and breakdown vehicle deals for both new and used car sales


• Reconcile accounting schedules and ensure accuracy in deal postings


• Process and record all payments received, ensuring proper application to customer accounts


• Issue payoff checks for trade-in liens and coordinate with financial institutions


• Handle all deal-related disbursements, including over payments, referral fees, and customer refunds


• Process, bill, and track dealer trades


• File deal jackets and maintain accurate deal documentation


• Verify all deal information for completeness and compliance


• Support title and registration processing as needed


• Research and resolve outstanding vehicle-related receivables


• Assist with F&I product cancellations and ensure timely customer refunds


• Maintain logs and reports for deal funding status and billing discrepancies

Additional Responsibilities:

• Assist with month-end closing procedures and financial reporting


• Support internal audits by preparing and providing requested documentation


• Provide backup support for other accounting roles when needed (cashiering, accounts receivable/payable)


• Train new team members on billing and documentation procedures

What We Offer:

• Comprehensive benefits package, including medical, dental, vision, and 401(k)

Job Requirements:

• Willingness to undergo a pre-employment background check and drug screening


• Valid driver’s license required


• Experience in automotive dealership operations is strongly preferred