Personal Executive Assistant
Job Description
Job Description
We are looking for an experienced Personal Executive Assistant for a company in Tampa, Florida. This on-site role blends personal assistance with office coordination and calls for someone who is highly discreet, organized, and proactive in anticipating day-to-day needs. The right candidate will be comfortable managing shifting priorities, maintaining clear communication, and providing dependable support across calendars, appointments, correspondence, and administrative tasks.
Responsibilities:
• Coordinate personal and business schedules for key individuals, ensuring appointments, meetings, and commitments are accurately organized and updated.
• Prepare and distribute daily agendas that outline meetings, appointments, and relevant details needed for a smooth day.
• Arrange medical visits and complete related documentation, while monitoring prescription availability and assisting with refill coordination and home delivery.
• Manage incoming communications for the office, including answering calls, relaying messages, and maintaining a welcoming front-office presence.
• Handle written correspondence and routine administrative follow-up with a high degree of confidentiality and attention to detail.
• Assemble presentation materials for meetings, ensuring documents are complete and well organized.
• Support meeting preparation by gathering information, organizing materials, and helping executives stay ready for upcoming discussions.
• Run occasional errands and provide hands-on assistance with personal tasks as needed.
• Adapt support based on seasonal changes in executive location, maintaining continuity and responsiveness throughout the year.
This is a permanent opportunity that will pay up to $70,000 depending upon experience. Please apply to Jane Gearhart if interested!
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