Office Manager
About Nation Security
Nation Security is a premier provider of professional guarding and protective services. We pride ourselves on being an agile, high-performance organization that values accountability, professional growth, and elite service. Unlike massive global conglomerates where employees are just numbers, we offer a dynamic environment where our Office Manager plays a critical role in our daily success and company culture.
The Role
We are seeking a high-energy Office Manager to serve as the operational "Command Center" for our Miami branch. This is a multi-faceted role that blends Office Administration, HR/Recruitment, and Logistics. You will be the first point of contact for our clients and the primary advocate for our security personnel.
Requirements
Key Responsibilities
1. Recruitment & Talent Pipeline
- Source and recruit high-quality security personnel through various job boards and community outreach.
- Conduct initial phone screenings and in-person interviews to vet candidates for professionalism and required licensing.
- Manage the applicant tracking process from initial contact to hire.
2. Onboarding & Compliance
- Lead the orientation process for all new hires, ensuring they understand company protocols and site-specific duties.
- Maintain 100% compliant employee files, ensuring all state-mandated security licenses and background checks are up to date.
- Issue uniforms and equipment to new officers, ensuring they are field-ready on day one.
3. Front Desk & Reception
- Greet visitors, clients, and applicants with a high level of professionalism.
- Manage the main phone line and route inquiries to the appropriate departments (Sales, Operations, or Dispatch).
- Maintain a clean, organized, and welcoming front office environment.
4. Procurement & Ordering
- Monitor and restock office supplies and essential field gear.
- Manage relationships with vendors and uniform suppliers to ensure timely delivery and cost-efficiency.
5. General Administration
- Support the Operations Manager with administrative tasks related to scheduling and payroll verification.
- Coordinate office meetings, employee appreciation initiatives, and safety briefings.
Qualifications
- Experience: 3+ years in Office Management, HR, or Administrative Leadership (Security or Logistics industry experience is a major plus).
- Licensing Knowledge: Familiarity with state security licensing requirements is preferred.
- Tech Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Google Suite).
- Communication: Exceptional verbal and written communication skills; bilingual (English/Spanish) is a MUST .
- Aptitude: A "problem-solver" mindset with the ability to multitask in a fast-paced environment.
Benefits
Why Join Nation Security
- Opportunities for professional growth and advancement
- Supportive, team-oriented work environment
- Competitive pay and on-the-job training
If you’re dependable, bilingual in both English and Spanish, and ready to contribute to a professional and energetic workplace, we’d love to hear from you! Apply today!
Recommended Jobs
Registered nurse- Intensive care unit and Medical Surgical
Position Overview: The Registered Nurse (RN) specializing in both the Intensive Care Unit (ICU) and Medical Surgical Units is responsible for providing high-level nursing care to patients with div…
TECHNICAL MANAGER, OPENING CEREMONY, EVENT TIME JOB OPENING FOR CWC25
Department: Tournament Time Role Location: Miami Description FIFA Club World Cup 25 OverviewAt FIFA, our vision is to unite the world through the power of football. The FIFA Club World Cup…
Client Advisor
Tiffany & Co. seeks a Client Advisor in Coral Gables to embody the brand in client interactions, develop relationships, and exceed sales targets. The role requires a minimum of 3 years of retail or lu…
Employee Dining Room Attendant
POSITION SUMMARY Complete closing duties, including storing all reusable goods, breaking down goods, cleaning all equipment and areas, returning equipment to proper locations, locking refriger…
Middle School Permanent Substitute Teacher
Scheck Hillel Community School, a large private school located in sunny North Miami Beach, Florida is currently accepting resumes for a Permanent Substitute Teacher in our Middle School for the 2025-…
Real Estate Associate Attorney (Miami)
AmLaw Firm / $$$ / Global Law Firm This Jobot Job is hosted by: Anne-Laure McGrory Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $260,00…
CDL A Owner Operator
Job Description Job Description OTR $10,000+ gross per week Consistent Amazon Lanes 13% dispatch fee weekly pay 24/7 support Your truck must pass inspection from our shop before yo…
Maintenance Technician
Natural Retreats is looking for a full-time Maintenance Technician to join our 360 Blue and Callista team in Santa Rosa Beach, FL ! The Maintenance Technician will perform routine maintenance t…
Certified Mobility Consultant
Job Description Job Description The role of the Certified Mobility Consultant (CMC) entails overseeing sales, optimizing gross profit margins, nurturing customer and vendor partnerships, and cul…
Landscape Installation Crew Member
SkyFrog Landscape is now looking for dedicated employees to help support and develop our company. If you like being outdoors, have great attention to detail, and are a great team player then we welcom…