Office Manager
About Nation Security
Nation Security is a premier provider of professional guarding and protective services. We pride ourselves on being an agile, high-performance organization that values accountability, professional growth, and elite service. Unlike massive global conglomerates where employees are just numbers, we offer a dynamic environment where our Office Manager plays a critical role in our daily success and company culture.
The Role
We are seeking a high-energy Office Manager to serve as the operational "Command Center" for our Miami branch. This is a multi-faceted role that blends Office Administration, HR/Recruitment, and Logistics. You will be the first point of contact for our clients and the primary advocate for our security personnel.
Requirements
Key Responsibilities
1. Recruitment & Talent Pipeline
- Source and recruit high-quality security personnel through various job boards and community outreach.
- Conduct initial phone screenings and in-person interviews to vet candidates for professionalism and required licensing.
- Manage the applicant tracking process from initial contact to hire.
2. Onboarding & Compliance
- Lead the orientation process for all new hires, ensuring they understand company protocols and site-specific duties.
- Maintain 100% compliant employee files, ensuring all state-mandated security licenses and background checks are up to date.
- Issue uniforms and equipment to new officers, ensuring they are field-ready on day one.
3. Front Desk & Reception
- Greet visitors, clients, and applicants with a high level of professionalism.
- Manage the main phone line and route inquiries to the appropriate departments (Sales, Operations, or Dispatch).
- Maintain a clean, organized, and welcoming front office environment.
4. Procurement & Ordering
- Monitor and restock office supplies and essential field gear.
- Manage relationships with vendors and uniform suppliers to ensure timely delivery and cost-efficiency.
5. General Administration
- Support the Operations Manager with administrative tasks related to scheduling and payroll verification.
- Coordinate office meetings, employee appreciation initiatives, and safety briefings.
Qualifications
- Experience: 3+ years in Office Management, HR, or Administrative Leadership (Security or Logistics industry experience is a major plus).
- Licensing Knowledge: Familiarity with state security licensing requirements is preferred.
- Tech Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Google Suite).
- Communication: Exceptional verbal and written communication skills; bilingual (English/Spanish) is a MUST .
- Aptitude: A "problem-solver" mindset with the ability to multitask in a fast-paced environment.
Benefits
Why Join Nation Security
- Opportunities for professional growth and advancement
- Supportive, team-oriented work environment
- Competitive pay and on-the-job training
If you’re dependable, bilingual in both English and Spanish, and ready to contribute to a professional and energetic workplace, we’d love to hear from you! Apply today!
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