Accounts Payable Specialist

The Opportunity

We are seeking a high-caliber Project Payables & Compliance Specialist for a premier residential builder. This is a critical, high-stakes role designed for an analytical professional who understands that in large-scale construction, a payment is a legal instrument. You will serve as the financial gatekeeper for multi-million dollar projects, ensuring every dollar is accounted for and every legal risk is mitigated.

Core Responsibilities

• High-Volume Orchestration: Manage full-cycle AP for multiple active communities, processing 2,000+ invoices per week.

• 3-Way Matching: Execute complex matching within the ERP, verifying that invoices align perfectly with Purchase Orders (POs) and field receiving reports.

• Job Cost Coding: Strategically allocate "hard costs" (lumber, concrete, trusses) to specific lots to maintain real-time budget accuracy.

• Lien Waiver Administration: Act as the final authority on disbursements. Create and verify Conditional/Unconditional Lien Releases to ensure no funds are released until valid legal waivers are secured.

• NTO Management: Proactively log Notice to Owners (NTOs) to identify potential lien threats before they impact property titles.

• Variance Investigation: Identify discrepancies where invoices exceed approved budgets and resolve them directly with Field Officers prior to payment.

• Compliance Tracking: Maintain a rigorous database of Certificates of Insurance (COI) and W-9s for all active trades.

Candidate Requirements

• Experience: 3+ years of AP experience, ideally in construction or high-volume manufacturing.

• Technical Skills: Proficiency in ERP systems (SAGE, JDE, or MS Dynamics) and Excel (VLOOKUPs/Data Uploads).

• Education: Bachelor’s or Associate’s degree in Accounting or Business preferred.

• Mindset: A "Risk-First" approach with obsessive attention to detail and the ability to thrive in a deadline-driven corporate office.

salary: $25 - $30 per hour
shift: First
work hours: 8 AM - 4 PM
education: Bachelors

Responsibilities

Core Payables & Data Integrity

• High-Volume Workflow: Process 2,000+ invoices weekly across multiple active development communities.

• System Management: Execute complex 3-way matching to align invoices with Purchase Orders (POs) and field receiving reports.

• Cost Coding: Allocate "hard cost" invoices (lumber, concrete, etc.) to specific job codes and lots to ensure accurate project-level profitability.

• Variance Analysis: Investigate discrepancies where invoices exceed approved budgets; resolve with Field Officers before payment.

Construction Compliance & Risk Mitigation

• NTO Tracking: Log incoming Notice to Owners from sub-subcontractors to identify potential lien risks early.

• Lien Waiver Administration: Create and verify Conditional/Unconditional Lien Releases . Ensure no payment is disbursed until a signed release is secured.

• Vendor Liaison: Act as the primary contact for subcontractors regarding payment status and work completion verification.

Administrative Oversight

• Audit Readiness: Maintain a meticulous filing system to ensure the "paper trail" for every property closing is complete and compliant.

• Disbursement Logistics: Coordinate weekly check runs, ACH, and wire payments, including managing secure physical check pickups.

• Onboarding: Manage vendor W-9 collection and track Certificate of Insurance (COI) expiration dates.

Skills

• Accounts Payable

Qualifications

• Years of experience: 0 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.