Construction Office Manager & Project Coordination

Job Description

Job Description

We are seeking a Construction Accountant/Office Manager for a fast growing GC with 100+ working doors and growing rapidly. We manage projects from predevelopment to completion & turnover.

You will be responsible for the organization and daily management of office functions, Quickbooks Bookkeeping - AR/AP, keeping project documentation up to date, and maintaining the project servers.

Responsibilities:

• Ensure all new subcontractors have signed contracts, up to date W9, COI, and enter this into quickbooks for PTD and outstanding payment tracking
• Oversee/setup new programs as required to create standards and procedures for accounts receivable and payable.
• Experienced management and track of all employee and all project expenses - from new contracts, to change orders and billing via subcontractors and vendors.
• Provide weekly update on what is due out to vendors & subcontractors on a per project basis.
• Issue checks, allocate to contracts/PO's, acquire lien releases, and any other appropriate documentation.
• Manage day to day office functions and materials
• Set up new vendor accounts and create new trade accounts with various vendors.
• Maintain online server to ensure all plans, permits, and contracts are up to date for easy accessibility.
• Place approved orders with vendors as needed.
• Experience with project documentation - from NOC creation & recording, various permitting functions and organization.
• Ability to submit utility requests to TECO, FPL, and numerous city departments.
• Flexibility to maintain existing tasks and seeking someone with the ability to grow within a rapidly growing business.

Qualifications:

• Previous experience as a construction office manager & bookkeeper.
• Knowledge of common construction office management.
• Proven Construction coordination experience - NOC's/project documentation, permitting submission and maintainability, sending quotes and ability to enter into systems compare, etc.
• Familiarity with construction documentation, lingo/wording and proven experience in the industry.
• Ability to put a contract together with provided SOW, enter contract amounts, adhere to PTD and outstanding and be able to track COR's against record.
• High level of organization and understanding in construction expenses - contracts, expenses, bills, and change orders.
• Ability to communicate with subcontractors for incoming payment requests to obtain a full understanding of billing, accuracy and approval to then verify with project mangers prior to release of payment.
• Strong leadership and organizational qualities
• Ability to work in high stress & face paced environments.
• Ability to self manage and maintain schedule and deadlines.

Salary is based on experience and proven track record.

*** PROVEN TRACK RECORD WITH REFERENCES IN THE CONSTRUCTION FIELD

Fast growing CGC & CUC building multifamily and luxury residential construction. Eager to bring a self motivated & disciplined individual that is looking to grow with us. Ability to maintain high stress and fast paced environment.

Company Description

Fast growing CGC & CUC building multifamily and luxury residential construction. Eager to bring a self motivated & disciplined individual that is looking to grow with us. Ability to maintain high stress and fast paced environment.