Office Coordinator

Job Responsibilities:

• Design and implement effective visual signage and labeling to support 5S and workplace organization.
• Create clear, engaging, and visually consistent presentations for site leadership and cross-functional audiences.
• Develop dashboards and reports with a focus on visual storytelling, ensuring insights are easy to understand and actionable.
• Apply principles of visual management to improve workplace communication and employee engagement.
• Oversee office clear-outs and relocation support at sites where leases are ending, ensuring compliance with company policies.
• Partner with facilities, IT, and cross-functional teams to drive smooth space transitions.
• Develop and maintain dashboards and reports using Power BI and Power Platform (Power Automate, Power Apps).
• Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, data analysis, and problem-solving.
• Consolidate operational and performance data to provide insights for decision-making.
• Support leadership in creating strategic presentations with a strong data-driven foundation.
• Provide Office assistant support, including calendar management, meeting preparation, and expense processing.
• Draft and review correspondence, reports, and communication materials.
• Support leadership reviews, site visit preparation, and cross-functional projects.
• Handle confidential information with discretion and professionalism.
• Support leadership reviews, site visit preparation, and cross-functional projects.
• Draft and review correspondence, reports, and communication materials.
• Provide Office assistant support, including calendar management, meeting preparation, and expense processing.
• Handle confidential information with discretion and professionalism.

Skills:

• Hands-on and execution-focused; comfortable balancing data work and physical workspace organization.
• Tech-savvy, detail-oriented, and analytical mindset.
• Strong project coordination skills with ability to influence without authority.
• Flexible, proactive, and comfortable working in dynamic, changing environments.

Education/Experience:

• Bachelor’s degree preferred (Operations, Business, Engineering, IT, or related field).
• 5+ years of experience in hybrid role spanning operations, analytics, and executive support.
• Hands-on experience with 5S or Lean methodologies; comfortable leading small teams in execution and may need to do light 5S hands on work
• Strong expertise in Excel (advanced functions, pivot tables, data analysis).
• Proficiency with Power BI and Power Platform (Power Automate, Power Apps).
• Excellent communication skills (written and verbal) and experience preparing executive-level presentations.