Executive Assistant

Seacrest Services Inc. is a leading provider in property management and related services, committed to delivering exceptional value and support to our clients. We are seeking a highly organized, tech-savvy, and proactive Executive Assistant to provide comprehensive support to our CEO and President. This role is ideal for someone who thrives in a fast-paced, high-volume environment and is passionate about leveraging technology and automation to drive efficiency. As a key member of our team, you will play a vital role in ensuring the smooth operation of executive functions, maintaining confidentiality, and contributing to strategic initiatives. Join a dynamic, entrepreneurial company where your expertise and initiative will make a meaningful impact.

Responsibilities

• Manage and maintain the calendars of the CEO and President, including scheduling meetings and coordinating travel arrangements
• Handle a high volume of phone calls, emails, and correspondence with professionalism and urgency
• Prepare reports, presentations, agendas, and meeting materials
• Draft and edit internal and external communications
• Screen and prioritize incoming requests, determining appropriate follow-up actions
• Coordinate with internal departments, board members, vendors, and clients to facilitate effective communication and workflow
• Maintain organized digital and physical filing systems
• Track action items and ensure deadlines are met
• Assist with special projects and strategic initiatives as assigned
• Identify and implement opportunities to improve workflows using AI and automation tools such as Microsoft Copilot, and other productivity platforms

Qualifications

• Minimum 3–5 years of experience supporting senior executives
• Exceptional written and verbal communication skills
• Strong organizational and time management abilities
• Demonstrated ability to handle confidential information with discretion
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Experience using AI tools to create efficiencies, automate tasks, and improve productivity
• Ability to work independently, anticipate executive needs, and adapt to changing priorities
• Experience in property management, landscaping, or a service-based industry is preferred
• Familiarity with project management and workflow tools is a plus
• Strong problem-solving and critical-thinking skills
• Professional demeanor with excellent interpersonal skills
• Comfortable working in a dynamic, entrepreneurial environment

Benefits

• Medical, vision, and dental insurance
• Short-term and long-term disability coverage
• Life insurance
• 401(k) matching