Administrative Assistant - Onsite Community Association
- Provide excellent customer service to residents within the community by answering and directing phone calls, emails, and other correspondence.
- Address unit owners' inquiries via phone, email, or in person.
- Help process purchases and leases applications.
- Check in clubhouse guest (if applied)
- Check in vendors who come onto the property.
- Update Owners/Tenants in Directory or any information
- Ability to access and accurately input information using a computer system.
- Performs tasks assigned by management. (Excellent verbal, comprehension, listening and problem-solving skills).
- Maintain a clean and organization, have general task assistance.
- Courier Request, return and distribute mail.
- Maintain and organize files and records
- Schedule appointments and meetings
- Prepare reports, memos, and other documents
- Assist with event planning and coordination
- Manage office supplies and inventory
- Provide support to other staff members as needed
- High school diploma/GED equivalent required.
- Amazing interpersonal abilities
- Experience within the Property Management, Condo/HOA Law or Real Estate industries
- Knowledge of Architectural Modification processing procedures
- Strong Administrative Support Experience
- Familiarity with the hospitality industry is a plus.
- Willingness to maintain confidentiality.
- Time management skills
- Requires a minimum of (2) year’s in customer service in the hospitality industry or similar.
- Excellent oral and written communication with interpersonal skills.
- Empathy and friendly phone manners required.
- Is able work with a computer hardware/software is a must.
- Have top of the line organizational skills and handle multitasks at once.
- Must be able to stand and move throughout office and continuously perform essential job functions with or without reasonable accommodations for the entire shift.
- Relationship Focus: Be Reliable To All | Take Ownership | Work Collaboratively
- Teamwork: Commit to Self-Development | Set High Standards |Hold yourself & others accountable.
- Professionalism: Instill Trust | Be Open & Honest | Be an active listener
- Solutions Driven: Get things Done | Achieve Results | Think outside the box
- Celebrate the Wins: Praise our Milestones | Highlight Achievements
- Fully paid medical insurance
- Voluntary dental, vision, life insurance, and short-term disability
- 401(K) Plan after 90 days of employment
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