Accounts Payable Specialist

About IEM

Industrial Electric Mfg. (IEM) is the largest independent full-line manufacturer of custom power distribution systems in North America. Founded more than 75 years ago in Fremont, California, IEM grew alongside Silicon Valley and today operates over 1.7 million square feet of manufacturing capacity. With $1B+ in annual sales and 10,000+ commissioned projects across technology, data centers, commercial, energy, utilities, healthcare, industrial, and infrastructure markets, IEM continues to deliver exceptional product quality, dependable service, and the flexibility to meet complex technical requirements at scale.

Position Summary

The Accounts Payable Specialist is responsible for performing basic accounting functions which require knowledge of accounts payable to print, review, reconcile and to allocate to job costs and vouchers into the accounting system expense reports and UPS weekly voucher billings, LTL freight invoices in a multi-site system. In this role you will also help with various audits, month-end and year-end close (as needed).

Key Responsibilities

• Review vendor invoices, match to purchase orders and packing slips, research and resolve discrepancies, and voucher into the accounting system.


• Reconcile and post accounts payable batches in accounting system.


• Print, review, reconcile, allocate to job costs, and voucher into the accounting system expense reports for field service jobs.


• Reconcile and voucher weekly UPS billings into the accounting system.


• Review and voucher LTL freight invoices, both internal and intercompany, into the accounting system.


• Review and voucher multi-site utility invoices into the accounting system.


• Assist purchasing department employees with transactions when required.


• Print and obtain authorized signatures on all accounts’ payable checks.


• Upload all AP documents to electronic filing system.


• Assist with month end and year end close as requested.


• Assist with various audits as requested.

Supervision of Personnel

• This role will not be responsible for supervision/management of other people.

Qualifications

• High School Diploma or GED required


• 2+ years of administrative support experience in an accounting-related role within a manufacturing, industrial, or site-based environment.


• Excellent written and verbal communication skills, with the ability to translate complex financial data into clear, actionable insights for non-finance stakeholders.


• High level of personal effectiveness with strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced onsite environment


• Strong understanding of accounting principles (GAAP) and their application within the Accounts Payable function.


• Demonstrated experience supporting cash flow management, payment forecasting, and working capital optimization.


• Knowledge of internal controls, audit compliance, and financial policies related to Accounts Payable operations.


• Proven ability to identify and implement process improvements, automation initiatives, and financial efficiencies within AP processes.


• Proficiency in ERP systems and accounting software (such as Infor SyteLine, SAP, Oracle, NetSuite, or similar financial systems).


• Demonstrated high level of ethical conduct, integrity, and professionalism in handling confidential financial and operational information


• Advanced proficiency in Microsoft Excel and strong working knowledge of Microsoft Office applications (e.g., Outlook, Word, PowerPoint), with demonstrated experience utilizing ERP and other accounting/financial systems to support reporting, analysis, and day-to-day financial operations.

Preferred

• 2+ years of progressive accounting experience, preferably within a manufacturing, industrial, or site-based environment, with demonstrated responsibility within Accounts Payable processes.

Location

• The position is a 100% on-site role in our Jacksonville, Florida facility, but may require up to 10% travel to IEM facilities, supplier sites, compliance audits, team off-sites or conferences. This position is not available for California residents.

Why Join IEM

At IEM, you’ll join a team that powers some of the world’s most ambitious projects. We’re engineers, makers, and problem-solvers who thrive on tackling complex challenges and delivering solutions that keep industries moving forward. If you’re driven, collaborative, and ready to make an impact, we’d love to hear from you. Your creativity and passion can help us achieve great things—come be part of the journey.

Learn more about IEM at

We offer comprehensive and competitive benefits package designed to support our employees' well-being, growth, and long-term success. View a snapshot of our benefits at

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