HR Generalist

About Us

At Medius, we believe managing finance should be about strategy, not stress. That same mindset shapes not only the solutions we build, but also the culture we create for our people. We remove complexity, embrace innovation, and give our teams the freedom to focus on what truly matters — whether that’s transforming the future of finance with AI or finding balance to go home on time.

Founded in Sweden in 2001, Medius has grown from a local startup into a global leader in cloud-based spend management solutions. Today, thousands of organizations worldwide trust us to simplify accounts payable and spend management processes. Our journey has been driven by continuous innovation, a passion for technology, and above all — the people who make it happen.

We’re more than a software company. We’re a team of problem-solvers, innovators and collaborators working together to reinvent the category of accounts payable. Our solutions use Artificial Intelligence to eliminate manual work, bring clarity, confidence, and control, and empower finance teams of the future.

At Medius, our values guide how we work and grow together:

• Connect – We believe in the power of people—individually and collectively—and our success depends on understanding and respecting each other. We appreciate that ‘empowering finance teams of the future’ is an exciting endeavor, and we share it with everyone around us.

• Question – We enjoy the challenge of our work and the thrill of collaboration. We are not afraid to question ourselves and each other because we believe diverse perspectives can lead to better outcomes and that there is great power in resolution.

• Own – We are thorough, thoughtful, and decisive. We anticipate what’s next, what a customer might need, and then we deliver. That’s how we get things done. And that’s how we remain a leader. Customers trust us to do our job so that they can focus on what they do best.

At Medius, you’ll join a diverse, global community where curiosity is celebrated, ideas matter, and innovation never stops. If you’re passionate about technology, eager to make an impact, and ready to grow alongside a team that lives its values, Medius is where you can do your best work — your impact is global.

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Job overview

We are seeking an experienced HR Generalist with deep expertise in US employment law, compliance, and HR operations to lead and manage all aspects of HR for our US employee population. This individual will act as the subject matter expert (SME) for US HR, ensuring compliance, accuracy, and excellence across all processes. The ideal candidate brings prior PEO experience (ADP strongly preferred), proven ability to manage payroll and benefits administration, and the confidence to operate independently while partnering with global HR and payroll colleagues. Occasional travel to our Jacksonville office may be required.

Responsibilities and Duties

US HR Ownership:

• Serve as the primary owner and SME for all US HR processes, ensuring compliance with federal, state, and local employment laws.
• Provide authoritative guidance to managers and employees on HR policies, procedures, and best practices.
• Maintain and continuously update the US employee handbook and HR policy framework, ensuring alignment with evolving legislation.

Onboarding & Offboarding:

• Lead and oversee all aspects of the US onboarding process, from offer acceptance to first day readiness, ensuring an exceptional employee experience.
• Ensure compliance with work authorization requirements (I-9 and E-Verify), including periodic audits.
• Manage the offboarding process, ensuring compliance and proper coordination with payroll, benefits, and IT (exit interviews not required).

Compensation, Benefits & Payroll:

• Oversee US benefits administration, including health & welfare programs, leave policies, and employee inquiries.
• Manage and administer the 401(k) plan, including eligibility, enrollments, audits, and compliance filings in partnership with plan providers.
• Partner closely with the Global Payroll Manager to prepare and review payroll for accuracy, ensuring correct calculations, deductions, and compliance.
• Act as the PEO liaison (ADP strongly preferred), ensuring accurate data management and reporting.

Compliance & Risk Management:

• Monitor, interpret, and implement changes to US employment law, proactively updating policies and practices.
• Lead compliance initiatives including mandatory trainings, reporting, and audits.
• Maintain employee records with a focus on accuracy, confidentiality, and compliance with federal and state requirements.

Employee Relations & Support:

• Act as the first point of escalation for US HR issues, providing subject matter expertise and consistent application of policies.
• Guide and coach managers on employee relations matters, performance management, and development conversations.
• Ensure a fair, compliant, and respectful approach to issue resolution. HR Strategy & Projects.
• Own and deliver US HR projects aligned with global HR priorities, such as engagement initiatives, compensation reviews, and process improvements.
• Provide US-specific HR insights, reporting, and data analysis to inform leadership decision-making.
• Partner with global HR colleagues to ensure alignment of practices and sharing of best practices.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or related field (preferred).
• 5–7 years of progressive HR generalist experience with strong knowledge of US HR laws and regulations.
• Proven experience working with PEOs (ADP strongly preferred).
• Direct experience with 401(k) plan administration and payroll preparation/review.
• Demonstrated ability to serve as a trusted HR SME, owning and leading HR operations independently.
• HR certification (PHR/SPHR or SHRM-CP/SHRM-SCP) strongly preferred.